Executive Assistant to Marketing, Product & Growth VP Join to apply for the Executive Assistant to Marketing, Product & Growth VP role at Deliveroo
About The Role As an Executive Assistant, you will support three of our Vice Presidents: the VP of Marketing, the VP of Regional Growth, and the VP of Product. You will be a key member of our collaborative EA team, working closely with colleagues to ensure smooth administrative operations and enhance the efficiency of these leadership roles within our Business & Commercial organization.
Core Responsibilities Proactive Diary Management: Manage complex calendars for multiple executives, coordinating meetings across different locations and time zones with attention to detail.
Meeting Preparation: Ensure executives are well-prepared by organizing and distributing necessary documents, agendas, and pre-reading materials.
Logistical Coordination: Book meeting spaces, arrange for guests, and source external venues as needed, managing all logistical details.
General Administration: Process expense reports, raise purchase orders, manage courier services, and handle invoice processing efficiently. Maintain key documents.
Travel & Logistics: Research and book travel arrangements, including flights, accommodations, ground transportation, and handle visa applications when necessary.
Extended Responsibilities Event & Team Support: Organize or support team events, offsites, workshops, and social activities to foster team cohesion.
Project Management: Handle ad hoc projects and initiatives, demonstrating organizational and problem-solving skills.
Policy Compliance: Adhere to company policies, including Travel & Expense policies.
Team Collaboration: Contribute to a positive team environment and participate in team events.
Company Engagement: Engage in company culture through social events and ERG initiatives.
Cross-Functional Collaboration: Work effectively with stakeholders across the business, including Facilities, Tech, and AV teams.
Requirements Proven experience as an Executive Assistant supporting multiple stakeholders, ideally in a fast-paced environment.
Proficiency in managing complex calendars and coordinating across time zones.
Strong organizational skills for preparing meeting materials and handling logistics.
Experience in processing expense reports and managing travel arrangements.
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