Executive Support Assistant Lewisham Contract £22.14 per hour PAYE Our client is looking for an experienced Executive Support Assistant This is one of many opportunities we are currently recruiting for please visit our website colbernlimited co uk for more jobs. Provide efficient, modern and appropriate administrative and organisational support to the Council’s Senior Leadership Team, through direct support to a number of Directors. Develop strong relationships with senior officers and colleagues across the Council, working strategically to ensure Directors are fully briefed, organised and equipped for day-to-day management of the organisation. Draft regular reports, briefings and correspondence on behalf of the Director to a high quality standard. Regularly undertake research, information gathering and policy work on a range of complex issues relating to the activity of the Directorate. Undertake minor project work on behalf of Directors as appropriate. Support Directors to effectively manage their divisions, utilising strong understanding of Directors’ priorities to forward plan agendas, ensure key actions are followed up, synthesise and understand complex information relating the business of the division. Work collaboratively with colleagues across the Chief Executive’s division; internal communications, policy, strategic transformation to support the Senior Leadership Team to model best practice and be ambassadors for culture change. _______________________________________________________________ Summary of Responsibilities and Personal Duties: 1. Draft reports, briefings, communications materials (for staff, Councillors, partners and residents as required) and other documents to a high quality standard. 1. Routinely carry out research, obtain information and prepare briefings for, and on behalf of, the Director, or other appropriate officers. 1. Participate in multi-disciplinary projects as required and provide regular feedback on progress. 1. Proactively maintain an awareness and understanding of matters, priorities and key issues affecting the Directorate and its services. 1. Advise Directors on key issues within the division, directorate or Council that require attention or focus. 1. Attend a range of meetings for and on behalf of Directors taking notes and reporting back as necessary. 1. Effectively use Microsoft tools such as PowerPoint and Word to ensure high quality, professional output for presentations and other documentation for Directors and own work. 1. Maintain diary and plan workloads of Directors, liaising with other Support Managers and Officers to ensure proper co-ordination across the directorate and the Council. 1. Set up and maintain administrative systems to ensure the effective forward planning, record keeping, organisation and retrieval of business, including SharePoint, filing systems, absence and leave recording, and processing and input of invoices. 1. Service meetings chaired by the Director through the preparation and dispatch of papers, producing a record of actions and ensuring appropriate follow up action. 1. Process and draft Council questions, freedom of information requests, complaints, casework and members enquiries. 1. React effectively and in a timely manner to the varying demands and deadlines set/requested by Directors and by prioritising own workload. 1. Work flexibly and provide cover for colleagues within the team and for Executive Support Officers as required. 1. Participate in the development of team priorities and objectives. 1. Develop and update procedures within own work area as required to comply with changing needs. 1. Work tactfully and professionally with both internal and external contacts at all levels including the Mayor, elected members, the Chief Executive, senior managers and officers within the Council and in other external organisations, MPs, Trade Union officials, public sector partners and community representatives. Start date as soon as possible. Hybrid role with 3 days a week in the office The candidate will be supporting the Children & Young People Directorate, experience in CYP is desirable. PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer