Job Description
Executive Assistant to the C-Suite
Location: Paddington, London
Working arrangement: on-site
️ Company type: Defense-Tech Scale-up
Company footprint: Global
About the Company
We are Europe’s fastest-growing Defense Tech scale-up, operating at the forefront of advanced technology and national security innovation.
Our mission is to build and deploy cutting-edge solutions that matter - with speed, precision, and impact. The team is exceptionally high-caliber, bringing together leaders from top-tier technology companies, defense institutions, and high-growth startups.
This is a fast-paced, high-performance environment where standards are high, expectations are clear, and the work is meaningful.
About the Role
We are looking for an Executive Assistant to the C-Suite
This is a mission-critical role at the center of the company. You will ensure the executive team operates at maximum leverage by owning complex scheduling, meeting operations, travel logistics, and high-profile delegation management.
The ideal candidate thrives in intensity, operates with discretion, and brings structure and calm to a dynamic environment. On-site presence in our Paddington office is required.
Key Responsibilities
* Executive Calendar Management: Own complex, multi-time zone calendars; proactively prioritize and protect executive time.
* Meeting Operations: Prepare agendas and pre-reads, capture decisions and actions, and ensure timely follow-through.
* Executive Follow-Through: Track priorities and drive completion of executive-level action items.
* Travel Management: Coordinate seamless domestic and international travel with detailed pre-trip briefs.
* Delegation & Visit Logistics: Plan and execute high-profile delegation visits end-to-end (itineraries, rooms, tech, security, hospitality).
* Systems & Efficiency: Optimize workflows, tools, and automations to improve executive productivity.
* Confidentiality: Handle sensitive information with absolute discretion and strong information hygiene.
What We’re Looking For
* Proven experience supporting multiple C-level executives
* Exceptional organizational and prioritization skills
* Advanced calendar and time management expertise
* Clear, confident communication style
* Resilient and calm under pressure
* Tech-savvy and systems-oriented
* Professional presence with senior internal and external stakeholders
* Flexible and willing to work extended hours during peak periods
Non-Negotiables
* London-based with daily on-site presence in Paddington
* Experience supporting senior executives in a high-performance environment
* Strong judgment and discretion
* Positive, solutions-first mindset
Nice to Have
* Experience in a startup or high-growth scale-up
* Experience in defense, aerospace, deep tech, or regulated industries
This is a high-impact opportunity for an ambitious Executive Assistant who wants to operate at the center of a rapidly scaling, mission-driven company and support an exceptional leadership team.