Capture Coordinator
Glasgow/Bristol/London
Permanent
Office/Home Hybrid Working
Are you a highly organized and proactive professional who excels at bringing people and ideas together? Do you thrive in environments that demand coordination, creativity, and teamwork? If you’re someone who enjoys managing complex projects, ensuring every detail is aligned, and contributing to meaningful initiatives, we want to hear from you.
Create Solutions that will enable a better tomorrow
We are looking for aCapture Coordinator with strong administrative skills to support our proposal process and keep key activities running smoothly. In this role, you will be part of our UK Business Development Team, providing essential coordination and administrative support on high-priority bids within the infrastructure sector. You’ll work closely with Senior Market Directors and Capture Managers to help organize inputs, maintain schedules, and ensure that proposals are professionally prepared and submitted on time.
Your key responsibilities will be to:
1. Support the wider team and search for tender opportunity tracking by reviewing platforms and maintaining up-to-date ePortals and compliance databases (e.g. Achilles UVDB, RISQS, Builders Profile).
2. Manage pre-bid submissions, including Expressions of Interest, Vendor Questionnaires, ESPDs, and standard PQQs.
3. Maintain and update the opportunity pipeline and assist with data collation, including project sheets, case studies, CVs, and visuals via Orbit.
4. Coordinate proposal activities, meetings, and capture processes, ensuring timely collaboration across teams.
5. Oversee daily management of shared inboxes and support coordination of events for the UK & Ireland sales team when required.
6. Advocate for best practices, including use of content libraries and AI tools, while remaining flexible to support other tasks as needed.
Your skills. Our team. Together we design the future.
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.
Furthermore, you should be or will have,
7. Attention to detail and focused on maintaining quality
8. Ability to manage a varied workload with multiple deadlines.
9. Exhibits a diligent work attitude, identifying potential issues with delivery schedules and managing them in a timely, efficient manner.
10. Effective communication skills, written and spoken.
11. Experience and confidence in using Word, Excel, Outlook, Teams etc. and an understanding of basic office IT services/operations.
12. Embody and demonstrate the COWI values in all relationships and tasks.
13. Capability to collaborate effectively with operational teams and the supply chain.