HR CO-ORDINATOR (TEMP - PERM)
Our client, an Aberdeen-based oil company, is seeking an experienced HR Co-ordinator. This role is a 6-month PAYE contract, with the possibility of becoming permanent.
Job Objective
The HR Co-ordinator will be a key member of the HR team in Aberdeen, reporting directly to the Lead HR Business Partner. This fast-paced, hands-on position is responsible for day-to-day onshore HR administration, managing the HRIS system input and output, and maintaining the onshore/offshore mandatory training matrices (LMS). All activities will be performed in accordance with the client’s Corporate Management System.
Responsibilities
* Establish good relationships with managers and employees to ensure the delivery of a professional, confidential, and value-added HR service.
* Verify and process data in the HRIS and other business systems; coordinate employee lifecycle activities such as onboarding, absence management, system notifications, approvals, and offboarding; maintain HR records with accuracy and attention to detail.
* Coordinate and assist with onshore recruitment activities, including screening applications, arranging interviews, preparing offers and routine documentation, and engaging new employees.
* Support the Lead HR Business Partner with the Training/Learning Management System (LMS) project, ensuring accurate data provision to the vendor.
* Book and manage onshore and offshore mandatory training, upload course certifications, and maintain training records and matrices.
* Arrange training accommodations where applicable.
* Perform regular audits on training matrices and support in-house training coordination.
* Arrange and request onshore OEUK Medicals and Occupational Health referrals via external providers, maintaining certification records.
* Support activities related to the annual HR cycle, including performance management, and compensation and benefits.
* Administer employee benefit schemes in conjunction with benefits brokers, ensuring employee details are current in the portal.
* Assist with onshore payroll processes to meet deadlines.
* Prepare and issue employee communications and letters.
* Respond to queries and provide information to employees regarding policies, procedures, benefits, schemes, and systems.
* Compile regular HR, training, and ad-hoc reports.
* Participate in HR projects and execute assigned activities.
* Provide HR assistance for the emergency response organization, including support and participation in the HR on-call duty team.
Candidate Requirements
* Strong communication skills with excellent planning and coordination abilities.
* Ability to handle confidential information with sensitivity and integrity, adhering to policies and procedures.
* Proactive, flexible, and positive working approach; effective team collaboration.
* Ability to manage a varied workload with changing priorities.
* Experience managing offshore training requirements and expertise in HR/Business Systems.
Ideal Candidate
* Demonstrable HR Co-ordinator or Administrator experience in a similar environment.
* Experience in coordinating offshore training is essential.
* Expertise in HRIS systems.
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