Job Specification - Purchase Ledger Clerk
Location: Lowestoft
Salary: Up to £30,000 (DOE)
Overview
Our client is seeking a Purchase Ledger Clerk to join their finance team. The successful
candidate will be responsible for maintaining the company's purchase ledger, ensuring
accurate and timely processing of invoices, resolving queries, and supporting financial
operations. This role is ideal for someone who is detail-oriented, organised, and
experienced in finance administration.
Key Responsibilities
Purchase Ledger Management
- Set up and maintain supplier accounts.
- Input and process purchase invoices.
- Monitor and manage the automated invoice processing queue.
- Progress invoices where no purchase order has been raised.
- Match purchase invoices to purchase orders and follow up discrepancies with
budget holders.
- Follow up unapproved goods/services with relevant staff.
- Reconcile supplier statements and request missing invoices.
- Prepare weekly BACS payment runs.
- Manage updates or changes to supplier details.
- Return incorrect invoices with appropriate explanation.
- Handle supplier queries efficiently and professionally.
- Resolve internal staff queries relating to invoices, approvals, or purchase orders.
- Administer the purchase order system.
- Respond to internal and external audit queries.
- Produce ad-hoc financial reports as required.
Person Specification
Qualifications
- NVQ/AAT in Accounting or equivalent relevant experience.
- Strong IT skills including spreadsheets, word processing and email.
Experience
- Previous experience within a finance function.
- Experience working as part of a team.
- Demonstrated experience posting financial transactions in accounting systems.
- Previous purchase ledger experience.
- Experience working in a multi-disciplinary team.
- Wider experience in other areas of finance.
Personal Attributes
- Strong team player with professional communication skills.
- Problem-solving ability and solutions-focused mindset.
- Willingness to develop skills and knowledge further.
- Ability to demonstrate organisational values and behaviours.
- Flexibility to travel between sites when required.
How to Apply
To apply for this role, or to discuss it confidentially, please contact:
Rebecca - Keeler Recruitment
rebeccakeelerrecruitment.co.uk
01603 851840
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