Office Manager, Southampton, Hybrid, Permanent, Negotiable Salary Your new company
My client is a dynamic and forward-thinking company, committed to providing exceptional services and fostering a supportive work environment. They are currently seeking an experienced Office Manager to oversee the operations and administrative activities that ensure the smooth running of their Southampton office.
The Office Manager will be responsible for organising facilities, people, information, and other resources to facilitate the efficient operation of the office.
Facilities Management:
Liaise with building landlords on day-to-day matters related to the office and its services.
Maintain the office condition and arrange necessary repairs.
Assist with office upgrades or moves.
Act as key-holder and be on the emergency call-out list for intruder alarms.
Manage internal office moves.
Manage stocks of stationery, refreshments, consumables, drinking water, and branded merchandise.
Manage relationships with suppliers for interoffice travel, including taxis, hotels, and conferencing facilities.
Act as lead Fire Marshal and ensure adequate supporting fire marshals are in place.
Manage the floor plan and ensure desks are allocated to permanent teams and visitors.
Risk Management:
Oversee Health & Safety, including evacuation plans, first aid, and fire marshals.
Complete periodic Fire and Health & Safety Risk Assessments and standard reports.
Liaise with the IT team on the installation of hardware equipment.
Support HR in updating and maintaining office policies as necessary.
Conduct office tours for new joiners.
Assist with the leaver process, including collecting FOBs and disabling building access.
Perform ad-hoc activities as required.
Manage the office attendance tracker.
Assist with project support and minute-taking.
Project manage ad-hoc small projects and initiatives.
A minimum of 3 years' previous experience in a similar office management role.
Ability to work with minimal supervision to tight deadlines and commitment to providing a high level of client service.
25 days holiday entitlement with the ability to buy/sell 5 days per financial year.
~ Discretionary bonus scheme.
~ Private medical insurance (from day 1 with all previous conditions disregarded). Permanent health insurance.
~ Life assurance x4 annual salary.
~ Pension scheme (5% employee / 3% employer).
~ Travel loan scheme for a train season ticket, repayable via monthly payroll.
~ Cycle2Work scheme