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Technical Staffing Resources (TSR) is the in-house agency and master vendor for KBR, a leading global engineering, construction, and services company.
KBR supports the hydrocarbon and government services markets across six continents. Serving diverse customers through various business units, KBR offers challenging assignments on some of the world's largest and most complex projects.
We are seeking an Administrative Specialist for a 12-month contract based in Leatherhead.
Responsibilities/Experience:
* Provide administrative assistance to the Concept Development team, including:
* Become fully familiar with the Project Documentum DCC system for document extraction.
* Prepare, transmit, receive, log, and file project correspondence as required.
* Administer and maintain the CDM calendar/schedule, coordinate meetings, and ensure relevant documentation is prepared and available prior to meetings.
* Prepare and finalize presentation materials and slide decks for external meetings and ensure they are properly stored with DCC.
* Receive and escort VIP visitors within the contractor's offices as requested.
* Attend key meetings, record minutes, and formalize and obtain endorsement from attendees.
* Update weekly progress reports by collating contractor data and transferring it to client format reports (budgets, schedules, high-level progress).
* Manage CTR receipt, approval, and expedite Call Off processes to support workload.
* Handle CD team travel arrangements, visas, expenses, etc.
* Use DocuSign for approvals and seek/expedite approvals from in-country personnel.
* Coordinate with other PAs in the region to align on CDM meeting dates, times, and attendance.
* Address IT issues for the Concept Development Teams with relevant IT departments.
* Maintain CDT Teams site with latest PIRs, Stage Gates, and information.
* Maintain project documentation such as org charts and contact lists.
* Manage the CD team weekly calls, safety moments, attendance, and meeting room arrangements.
* Provide other administrative support as needed, including copying, distribution, appointment scheduling, and visitor assistance.
Required Competencies:
* Personal: A pleasant, dynamic, and outgoing personality capable of blending into a multi-cultural and multidisciplinary team as a team player.
* Computer Skills: Proficient in MS Word, Excel, PowerPoint, and Outlook.
* Language Skills: Fluent in English.
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