Receptionist / Admin Assistant (3 month FTC)
At Technip Energies, we believe in a better tomorrow and in delivering added value energy solutions as a global engineering and technology company with approximately 15,000 colleagues. Genesis Energies is a global business unit of Technip Energies, providing impartial, high-value advisory services for the energy industry, with an unrivalled track record of delivering high-impact solutions. This role is part of the Aberdeen office, working with Genesis & Technip Energies global offices.
Job Purpose
In this role, you will execute various duties according to established procedures with autonomy in organizing your work. Your tasks will primarily focus on facility and administrative responsibilities, such as managing the main reception area, handling external and internal calls, and welcoming visitors and clients. You will operate independently on standard tasks while adhering to organizational procedures and standards. You will report to the Facilities Manager and collaborate with colleagues in the Aberdeen office and from Genesis & Technip Energies global offices.
Typical Background
Ideally, you should have previous experience working in a busy administrative or reception role.
Your responsibilities
* Demonstrating excellent communication skills, both written and verbal
* Prioritizing tasks effectively and thriving under pressure
* Collaborating well within a team environment
* Exhibiting a proactive nature and ability to meet tight deadlines
* Managing time efficiently, being flexible, and maintaining reliability
* Proficiency in MS Office applications
* Paying close attention to detail
* Possessing an excellent telephone manner and strong people skills with a focus on customer care
Your competencies will encompass various tasks, including:
* Organizing meeting rooms and providing refreshments
* Maintaining a flexible and can-do attitude
* Booking travel arrangements and updating travel registers
* Handling purchase orders and invoice processing (training provided if needed)
* Coordinating with facilities companies for maintenance tasks
* Reporting office faults or issues to the Facilities Manager
* Manning the main switchboard, including call screening and forwarding
* Receiving and relaying messages accurately
* Welcoming and directing visitors appropriately
* Managing admin helpdesk tickets and miscellaneous duties
* Handling incoming mail, deliveries, and couriers
* Maintaining security protocols by controlling access and issuing key cards to monitor people’s movements
Applicants must have the right to work in the UK.
As an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran, or marital status.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
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