Job Description
Are you logical, tech-savvy, and interested in how technology can transform the legal world? Dutton Gregory Solicitors is looking for a Document Automation Specialist to join our growing I team.
This is an exciting opportunity to play a key role in shaping how our lawyers and support teams use technology to deliver efficient, consistent, and high-quality legal documents. You’ll work closely with teams across the firm to automate document templates, streamline workflows, and support our move towards smarter, more efficient working.
This position offers an excellent foundation for someone looking to build a long-term career in IT, particularly in automation, systems development, or legal technology.
This role will eventually transition to remote working once training is complete and the Head of Department is confident in your progress, however, during the initial probation period and for occasional ongoing support and training, you will be required to attend the Chandlers Ford office, so applicants will need to be within a commutable distance.
Job Requirements
* Detail-oriented, logical, and eager to learn.
* Confident working with Microsoft Word, particularly in formatting and template design.
* Comfortable with or curious about basic programming concepts (e.g., conditional logic, variables, if/then statements).
* An excellent communicator, able to explain technical processes clearly to non-technical colleagues.
* Organised, proactive, and enjoys solving problems
Experience in document automation is helpful but not essential — what matters most is your enthusiasm for technology, attention to detail, and willingness to learn.
Job Responsibilities
* Assist with the production and coding of legal documents and forms within ActionStep and associated third-party integrations.
* Support process and workflow development to ensure documents and forms are effective and user-friendly.
* Build conditional logic and variable fields to streamline document generation.
* Ensure all documents comply with firm-wide and legal standards.
* Collaborate with lawyers and support staff to understand their document needs.
* Provide clear guidance to legal teams on how and why documents are structured in specific ways.
* Share knowledge and documentation with the training team to ensure best practices are understood and followed.
* Maintain the reliability, availability, confidentiality, and security of all firm data and information.
* Deliver high standards of user support and care in a professional and approachable manner.
* Assist the Director of IT & Innovation with ad-hoc projects and initiatives.
* Actively promote the firm’s values and contribute to a positive, collaborative culture.
Job Benefits
Shaping the future of law, together
At Dutton Gregory, we believe that building a Top 100 law firm takes all of us – lawyers, business professionals, and support teams working together. Every role matters, every voice counts, and every person shapes the future we’re creating.
1. A career with purpose - Whether you’re advising clients, driving innovation, or keeping the business running smoothly, your work has impact. We unite around a shared goal: delivering excellence and shaping a firm that stands out for clients and colleagues alike.
2. Growth without limits - Your development is at the heart of our promise. From apprenticeships and structured career pathways to leadership programmes and CMI recognition, we provide opportunities for every career stage – legal, business services, and support.
3. Growth without limits - Our values – Committed, United, Progressive – define how we work together. You’ll be part of a team that supports one another, celebrates collaboration, and embraces innovation. Coaching, mentoring, feedback, and shared accountability ensure we grow stronger, together.
4. Leadership you can trust - We’re building a united leadership culture that’s transparent, accessible, and invested in your success. Wherever you sit in the firm, you’ll be seen, valued, and supported to achieve your best
5. A future we shape together - We don’t stand still. From legal innovation to smarter ways of working, we encourage fresh thinking across every team. You’ll have the chance to contribute ideas, influence change, and help shape the firm of tomorrow.
Join us, and you’ll do more than build a career – you’ll shape the profession, grow with purpose, and make a lasting difference.