Job Title: Deputy Facilities Manager
Type of Business: Public Sector
Location: York, YO1
Salary: £26,400
Contract: 24 months FTC
Hours: Monday to Friday - 36 hours pw
GI Group are now seeking a Deputy Facilities Manager for our Public Sector client in York.
To ensure a consistent, compliant and welcoming workplace by managing day‑to‑day facilities operations - including tenant liaison, meeting‑room administration, cleaning, security and repairs/maintenance - so the site remains safe, accessible and attractive. The role drives operational continuity and statutory compliance while optimising resources and contractor performance to deliver a high‑quality occupant experience.
Key Responsibilities
* Lead statutory and routine compliance checks; log actions in CAFM and close out defects to maintain a safe, presentable workplace.
* Manage contractors: approve RAMS, supervise work, audit performance and deliver corrective feedback.
* Resolve minor repairs, coordinate planned/reactive maintenance and oversee PPM delivery.
* Maintain site security (passes, keys, alarms, guarding) and provide concierge cover as required.
* Run building inductions, manage meeting-room bookings and support small office moves to ensure smooth operations.
* Own CAFM data and site FM procedures; suggest space and sustainability improvements.
* Record and investigate incidents, support risk assessments, and embed IERP/BCP. Ensure training and cover for first-aiders and incident wardens; act as Incident Manager/Deputy when needed.
* Represent FM in stakeholder and contractor meetings; communicate clearly across teams.
Person Specification
* Experience in facilities management or building services, including contractor coordination.
* Competent with CAFM systems and maintenance scheduling.
* Strong H&S knowledge; NEBOSH/IOSH or equivalent desirable.
* Excellent communication, organisation and problem‑solving skills.
Benefits
* Excellent pension scheme - 28.97% employer contributions
* Generous annual leave - 28 days, plus bank holidays
* Discount and benefits program
* Free entry to English Heritage sites
Hiring Contact: Joanne Smith
Agency: GI Group Recruitment Ltd
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