Job Details
Community Use is the team that works hard to ensure most of the Halls, Community Centres and Schools in Fife are available for everyone to enjoy learning, leisure, life, and cultural events. Together with amazing partners we deliver a fantastic programme of inclusive pursuits including physical activity & sport, performing arts, arts & crafts, cookery, modern languages, and vocational training. We also offer space for meetings, celebrations, and community events in both modern and historical buildings usually found in the heart of the Kingdom’s city, towns, and villages. More information about Community Use can be found at:
Based in one of our centres in North East Fife, you will report directly to the Community Use Cluster Supervisor and will be responsible for assisting with the day-to-day operations within a portfolio of Community Use facilities across North East Fife.
You will assist the Cluster Supervisor to help manage and supervise a team of caretaker/cleaners to ensure our buildings remain clean, operational, and compliant with Health & Safety regulations.
Your role will also include ordering supplies, undertaking stock control, and ensuring safe storage of materials. In addition, you will ensure our facilities are supplied with stock and equipment as required. This may involve transporting equipment, furniture and supplies between facilities using service vehicles. It is essential that you hold a C driving license.
You will be responsible for carrying out vehicle checks, reporting vehicle defects, arranging repairs, and completing associated paperwork.
From time to time, you will engage with customers and user groups in an appropriate manner ensuring that Council service provision is a positive experience for all facility users. You will contribute to the achievement of the key priorities and milestones set out in the Service Improvement Plan, Community Use Plan and other relevant strategy documents.
The normal working week will involve working Monday to Friday 09:00 – 13:00. These says/times can be discussed further with the Successful Candidate.
However, there may also be a requirement to work evenings or weekends to suit business needs. You will receive an enhanced payment (+0.33%) for any work after 8pm and/or weekend work.
You will be one of our contacts in the event that there is an emergency at one of our Community Use facilities. It is essential that you hold a driving license as you will be expected to travel to the Community Use facilities in your area.
Travel expenses are paid for any travel over and above your initial travel to and from your initial base of work.
A link to the role profile for this vacancy is included below. It provides more detailed information about the job and the type of person we are looking for.
The Person
We are looking for an enthusiastic and self-motivated individual with a good understanding of Health & Safety regulation and customer service principles. Ideally the candidate will have some working knowledge of fire safety regulations, risk assessments and building compliance requirements.
In addition, we are looking for someone who can demonstrate good communication skills and be customer focussed, you should also be a well-organised individual and able to manage conflicting demands.
1. The successful applicant must also:
2. Be assertive, confident, and levelheaded when dealing with people at all levels.
3. Have an ability to work to deadlines and under pressure, in a sometimes-challenging environment.
4. Be flexible and able to work on their own initiative.
5. Have excellent team working skills.
6. Be methodical and well-organised.
7. Qualifications and/or experience in management would be an advantage.
8. Possess a good level of IT Skills and capable of working a variety of digital applications such as SharePoint, Outlook, Word, Excel, Forms.
You may be required to obtain a Protection of Vulnerable Groups (PVG) Scheme Membership or Disclosure Check for this role.