Financial Operations Coordinator
Basingstoke
£35K per annum
Due to continued growth my client is seeking an experienced Financial Operations Coordinator to join their team in Basingstoke. The Finance Operations Coordinator plays a key role in maintaining efficient, accurate, and controlled day-to-day finance activities, with a primary focus on accounts payable and expenses. Supporting the Financial Director, you will:
* Process supplier invoices, ensuring appropriate supporting documentation (e.g. purchase orders, approvals, receipts) is in place
* Accurately code and post invoices, resolving any discrepancies or queries
* Ensure timely processing in line with payment schedules
* Review and process employee expense claims in accordance with company policy
* Verify receipts and completeness of submissions, following up where required
* Ensure correct coding and approval workflows are adhered to
* Maintain up-to-date and accurate supplier records, including payment details
* Support the onboarding and amendment of supplier data in line with internal controls
* Ensure all updates are clearly documented for audit purposes
* Assist with the preparation of payment runs, including compiling payment lists and supporting documentation
* Highlight exceptions and support resolution of queries with internal teams and suppliers
* Support the AR function by ensuring sales invoices are accurately recorded in a timely manner, working closely with Sales Operations
* Post bank transactions and assist with reconciliations by matching entries and flagging discrepancies
* Provide support with month-end tasks as required
* Adhere to approval processes and financial control procedures
* Ensure all documentation is complete, accurate, and audit-ready
* Assist with internal and external audit requests
* Identify recurring issues such as delays, missing documentation, or coding errors
* Suggest and support practical improvements to processes
* Assist in documenting procedures and supporting training or system updates
The ideal candidate will:
* Be AAT qualified, studying towards AAT, or equivalent experience within a finance or accounts role
* Have proven experience in accounts payable and/or expense processing, including handling queries and chasing approvals
* Have a good understanding of finance operations, reconciliations support, and the importance of controls and audit trails
* Have strong Excel skills and confidence using finance systems
* Be highly organised with the ability to manage competing priorities and meet deadlines with accuracy
* Have strong communication skills, with the ability to build effective working relationships internally and externally
* Be proactive and reliable, with a positive, solutions-focused approach and a willingness to improve processes
* Ideally have experience supporting month-end activities and/or bank reconciliations
Working hours are Monday to Friday 9am to 5.30pm.
Benefits include company Pension scheme (5% contribution from the Company), 25 days holiday + BH., Individual Private Healthcare (Vitality – including Employee Assistance Programme), Death in Service benefit (4x basic salary)