Description Administrative Assistant Term Time plus two weeks in school holidays Monday-Friday 08:30-16:00 Band 3 - £24,796-25,201 - FTE We are looking for a friendly, capable Administrative Assistant who will support pupils, families and staff in our busy school office. This job is varied and you will need good time management skills, as you will be required to multi-task to ensure jobs are completed efficiently and on time. You will need a good sense of humour, to be a team player and to have an ability to cope under pressure whilst working with lots of people who all need your time. Confidentiality is paramount. Your role will involve using the school's management information software to complete administrative requirements within the expectations Portsmouth City Council and the Department for Education. Duties will include: Providing a friendly reception for all visitors and members of our school community Answering general enquires on the phone, in person and by email Using IT to support the office needs, including attendance in Arbor, and Tucasi Support and deputise for our Attendance officer as and when required General administrative duties as directed by the Office manager and the Headteacher The successful applicant will: Have strength in their communication and interpersonal skills to be able to interact with a wide range of people both in person, on the telephone and by email Have excellent literacy and numeracy skills in order to complete all the office tasks with Maths and English GCSE Grade C or above (or equivalent) Be confident in using technology in the workplace, willing and able to learn how to use a variety of IT packages Be child centred and deal effectively with any first aid needs (training provided) Be confidential, positive and professional Be honest, reliable, well organised and a good timekeeper Be flexible and able to work under pressure Be happy to support the school's Catholic ethos and have a commitment to the school's mission statement. Value the importance of forming positive relationships with children, other staff, professionals and parents. We can offer: A rewarding and very fulfilling role within our School Amazing children to work with A great staff team to work alongside Training and support to help your induction and development St Paul’s Catholic Primary School and Portsmouth City Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks. Please note that we do not promote the use of AI for applications. Please forward completed application forms to – vanessa_sharman@st-pauls.portsmouth.sch.uk Applications will be considered on receipt. Closing date: 30th June 2026 We are unable to accept CVs for this position. Job Description Application Form