Business Administrator When registering to this job board you will be redirected to the online application form. Please ensure that this is completed in full in order that your application can be reviewed. At Microlise, we are looking for a highly organised and proactive Business Administrator to join our team! In this role, you will provide essential and dedicated administrative support across the operational teams, with a primary focus on the Health, Safety, Facilities and Environmental department. This role is critical in ensuring the efficient and compliant operation of key business functions through effective administrative management and cross-functional support. As Business Administrator, you will also serve as the professional operational lead for the front office. Is this ticking all of your boxes? If so, get you application in now! What you will be doing: Provide dedicated administrative support to the Head of H&S, Facilities, and Environmental, including but not limited to: Document Control: Assisting with the filing, preparation, and distribution of compliance documents, safety records, and environmental reports. System Updates: Performing accurate data entry and updates into various administrative systems. Purchase Orders: Raising and processing purchase order requests for the department. Provide administrative support to the Fleet Administrator during periods of absence. Duties will include: Assisting with the accurate recording of vehicle movement and status data. Supporting the coordination of scheduled vehicle servicing and maintenance bookings with the Fleet Service provider. Assisting with basic accident reporting administration. Complete general administrative requests, including managing room booking requests, assisting with catering/lunch requests, and completing company binding/laminating requests. Monitor and manage the main Reception email inbox. Meet and greet all visitors (employees, candidates, customers, contractors, and suppliers), ensuring a professional first impression. Operate the main switchboard, including redirecting calls, taking accurate messages, and answering general queries. Manage the door access card system, including enabling and disabling cards for employees and visitors as required. Process incoming and outgoing post, packages, and deliveries. Accountable for ensuring the Reception area is presentable and welcoming at all times. What we’re looking for: Proven experience in a similar general office administration role. Proactive, flexible, and possesses a "can-do" attitude with the ability to manage multiple tasks and priorities. Ability to work independently and autonomously with minimal supervision, while also supporting a wider team. Proficiency in Microsoft Office applications (Word, Excel, Outlook). Excellent communication skills (written and verbal) and a professional telephone manner. A sound understanding of the importance of confidentiality and data security principles (e.g., GDPR). Why Microlise? Proudly Midlands-based, Microlise has been operating for over thirty years, and recently became a Publicly Listed Company with shares trading on the London Stock Exchange. Our growing business is guided by our culture which drives the way we behave, the way we work, the way we connect with our customers, and the way we support and develop our people. Full support and training to ensure you are well equipped to succeed in your role Access to our salary sacrifice EV Car Scheme - payments are made before tax and other contributions, so saving you money, whilst doing your bit for the environment! Great Place to Work certified – We have been recognised by the global authority on workplace culture, so come be a part of our success! Private medical insurance with Vitality Health including rewards for members such as: Free Amazon Prime, Apple Watch, discounted gym membership and many more! 25 days holiday, excluding bank holidays, increasing with service Invested in employee health and well-being with over 20 mental health first aiders in the business Employee Assistance Programmes Free Costco membership, 20% off EE mobile and line rental, and other local discounts Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards Free Microlise Cresswell Racing Tickets, support British Superbikes Executive Box at Motorpoint Arena Nottingham Recruitment Process For successful candidates, interviews will take place whilst the advert is still live; so don’t delay getting your application in! Recruitment Agencies Whilst we make every effort to directly source candidates for our live roles, we do have a very small, preferred supplier list on the occasion we may require additional support. We therefore do not accept speculative CVs and/or cold calls to our Recruitment Team or Hiring Managers