Fantastic challenges. Amazing opportunities.
GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we’re inspired by the opportunities to innovate and break boundaries. We’re proud to play a part in protecting the world’s democracies. And we’re committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 16,000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the world’s aircraft and engine manufacturers and achieved sales of £3.35 bn.in 2023. There are no limits to where you can take your career.
Job Summary
It’s great to know you’re making a difference to the future of aviation! Whatever part you play you’ll be helping us deliver operational excellence to our customers.
At our Filton site in Bristol, we specialise in the design and manufacture of large complex structural wing assemblies, detailed metallic components and wing systems for a combination of both civil and military aircraft.
We are seeking a new Team Administrator to provide administrative support to the Maintenance Operations Manager for the IMF (integrated machining facility) and Wing Systems & Assembly maintenance teams.
This is a busy and varied role perfect for someone with excellent administration and organisational skills who enjoys juggling multiple responsibilities. Joining a committed and friendly team, you will be taking the lead of the management of direct purchased items and also encompassing general administrative work such as typing, taking minutes, helping to prepare presentations, customer/visitor facilitation, organising meetings and workshops, maintaining filing systems, travel & training course bookings.
This is a full-time, on-site & permanent position offering semi-flexible working with the option to finish at 12:30pm on a Friday.
How You'll Contribute
In this role, you will:
• Manage the request of quotation, raising payment order’s, monitoring the approval process, confirming deliveries, and completing the orders. This will require communicating to and developing relationships with lots of outside contractors and service providers
• Working with our onsite stores management contractor to conduct stock audit checks of our stores ensuring our CMMS system is aligned
• Provide general administrative work for managers, typing, report typing, minutes, presentations, customer/visitor facilitation, circulating information to relevant team members as required, organising meetings and workshops/ facilitation of conference room booking, maintain filing systems, travel booking, order of stationery in Buyside, preparation for management meetings (tier boards), awareness of holiday bookings/management
• Maintain the smooth running of the office at all times especially during the manager’s absence
• Support general administrative assistance to team members
• Process expenses for the managers, plus other members of the team and maintain expenses records, in addition, assist other team members with expenses as and when required
• Monitor general absence i.e. sickness and clocking’s ensuring the holiday planners are kept up to date
• Liaise with HR and appropriate managers for subcontract recruitment
• Be responsible for the communication KPIs and the updating of the KPI boards (Tier boards)
• Be responsible for administration of the skills matrix, liaising with managers as appropriate
What You'll Bring
To help us make a difference, you’ll bring your passion and expertise/ talent for what you do along with the following skills, experience, qualifications and attributes:
Essential:
1. Excellent administration skills including the ability to effectively use IT programmes such as Outlook, Word, Powerpoint & Excel
2. Previous SAP experience
Behaviours:
3. Strong communication skills – diplomacy, influencing
4. Comfortable working as part of a team
5. Customer focus & Drive and commitment
6. Time Management skills
7. Must be articulate, confident and able to work well under pressure
8. Must be able to demonstrate initiative and self-motivation
9. The ability to deal with senior members of staff
10. React positively and quickly to all tasks even when work is routine, ensuring an appropriate response to all calls and correspondence.
A degree in engineering or a related field would also be beneficial for this role however is not mandatory.
What We'll offer
Once you’re on board you’ll get the following perks and benefits:
11. A Competitive salary
12. Industry Leading Pension Scheme = we’ll match your contributions up to 8% on a 1 : 1.5 basis (Total contribution up to 20%)
13. Flexible working hours including the ability to finish at 12:30pm on a Friday
14. Life Assurance 8 x salary
15. 25 days holiday + bank holidays
16. Income protection
17. Shopping discounts
18. Cycle To Work Scheme
19. Employee Assistance Programme
20. Virtual GP Clinic for you and immediate family
21. A collaborative, dynamic working environment
As well as a competitive package we’ll offer you a world of opportunity. We want to see your career fly! We’ll support your career progression by providing you with learning and development opportunities. That’s the beauty of being part of a global business, once you’re on board you never know where you career journey may take you!
We’ll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further. And with some of the best training on offer in the industry, who knows how far you can go?
A Great Place to work needs a Great Way of Working
Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute. It’s a culture that won us ‘The Best Workplace Culture Award’. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.
We’re also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.
We are the place where human dreams, plus human endeavour, shape the future of aerospace innovation and technology.