Admin Assistant (Attendance) - SEMH Secondary School, Havant
A specialist SEMH secondary school in Havant is seeking a highly organised and detail‑focused Admin Assistant with strong experience in attendance administration.
You will work closely with the Administrative Officer, senior leaders and teaching staff to maintain high‑quality attendance and Alternative Provision records, supporting the welfare and safety of students with social, emotional and mental health needs.
Key Responsibilities
Attendance Administration
Maintain accurate daily attendance records
Update absence information on the school MIS (Arbor training provided)
Produce daily attendance reports, including late arrivals and early departures
Liaise with staff to resolve missing or incorrect register marksAlternative Provision Administration
Maintain records for students attending external AP placements
Collate attendance information from external providers
Ensure all documentation for off‑site education is complete, accurate and compliantOperational & General Administration
Prepare student‑related correspondence
Book student transport and taxis, checking confirmations and invoices
Maintain operational logs such as incident records and evacuation roll calls
Support medication administration in line with school procedures
File and maintain accurate documentation for students and staffWe're Looking For
Someone who:
Is organised, reliable and confident working with detailed information
Has strong attention to detail, especially when maintaining records
Communicates clearly and professionally with staff, students and families
Remains calm and methodical in a fast‑paced SEMH setting
Is confident using IT systems and willing to learn Arbor
Understands confidentiality, safeguarding and data protection
Works well as part of a team and supports colleagues when neededExperience in a school or administrative environment is highly desirable, particularly within attendance or pastoral support.
Contract Details
Location: Havant
Position: Admin Assistant (Attendance)
Setting: SEMH Secondary School
Hours: 37 hours per week, term time only + 1 week
Contract: Full-time, temp-to-perm
Start Date: ASAP
Salary: From £14.96p/hEligibility
Right to work in the UK
Enhanced child‑barred list DBS on the Update Service (or willingness to apply)
Ability to provide professional references to cover the last 24 monthsIf you would like to be considered for this role, please submit your up‑to‑date CV. Only shortlisted candidates will be contacted.
Prospero Teaching acts as an employment business/education recruitment agency for this vacancy. Registration with Prospero Teaching will be required