Job Title: Document Controller
Contract: 6 months
Pay Rate: £350 - £400 (Umbrella)
Location: Bristol, Cardiff, Swansea (Hybrid - 3 days in the office)
Are you ready to take your career to the next level? Join our dynamic PMO Team as a Document Controller!
In this exciting role, you will play a crucial part in managing project documentation across large-scale infrastructure projects. Your meticulous attention to detail and strong communication skills will ensure that Document Management processes are followed to the letter. This is a fantastic opportunity for you to develop your existing skills while working with a diverse range of stakeholders both internally and externally.
Key Responsibilities:
Maintain accurate records of all documents, ensuring adherence to data security and Document Control Procedures.
Act as the single point of contact for all project Document Management matters.
Deliver essential reports to the Project Delivery Team and Management to demonstrate compliance with QA requirements.
Document, implement, and maintain secure data information flow processes.
Provide first-line assurance for information quality when interfacing with Contractors, Vendors, and Subcontractors.
Support and deliver training on the use of the Electronic Document Management System (EDMS).
Manage the issue, receipt, and acknowledgment of project documentation.
File and archive all documents within the secure EDMS system.
Ensure document control for all confidential documentation.
Review documents and contracts for compliance.
Develop and administer SharePoint sites for collaboration.
What We're Looking For: We need someone who is not just skilled but passionate about Document Management! Here's what you'll bring to the table:
Proven experience with at least one Electronic Document Management System (Aconex or Opentext).
Strong Document Management skills in project management environments.
Competency in MS Office applications and extensive knowledge of SharePoint site administration.
Excellent verbal and written communication skills.
Ability to build strong relationships with clients and engage with teams at all levels.
A self-starter with exceptional organizational skills and an eye for detail.
Experience in authoring and reviewing processes and work instruction documents.
Familiarity with large-scale data migration activities.
Why Join Us? This role is more than just a job; it's an opportunity to thrive in a supportive and innovative environment. Enjoy the flexibility of hybrid working while contributing to projects that matter. Plus, you'll have the chance for occasional travel to operational sites and even international travel!
Are you excited about making a difference in Document Management? If you have the skills and enthusiasm we're looking for, we want to hear from you!
Apply today and let's embark on this journey together!
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly.
We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention