The Contracts & Projects Administrator will be responsible for managing contracts and risk activities for Large Capital Goods (LCG) and Engineering, Procurement, and Construction (EPC) projects across the EMEA region. This role will play a key part in identifying, assessing, and mitigating project risks while overseeing the preparation, negotiation, and administration of contracts with clients, subcontractors, and partners. Additionally, the Contracts Administrator will support project management teams in coordinating ongoing projects, ensuring documentation accuracy, maintaining schedules, and facilitating effective stakeholder communication.
Primary responsibilities include but are not limited to the following:
Risk Management & Assessment:
* Conduct comprehensive risk analysis for all projects within the EMEA region, evaluating potential risks and recommending strategies for their mitigation.
* Lead the identification of inherent project risks and drive the development of action plans to manage them, working closely with a dedicated project team.
Contract Negotiations:
* Develop negotiation strategies and lead teams in the negotiation of complex contractual issues.
* Act as a focal point for all contractual negotiations, ensuring favorable terms and compliance with internal policies and external regulations.
Contractual Guidance & Training:
* Provide ongoing contractual guidance to internal teams and business units.
* Organize and deliver training sessions on contract management, risk mitigation, and other relevant contractual issues for shared service teams and business stakeholders.
Contract Preparation & Review:
* Oversee the preparation, review, submission, and negotiation of Capital Goods contracts across the EMEA region.
* Ensure compliance with all legal, commercial, and operational requirements when reviewing and drafting agreements, including NDAs, JV agreements, consortium agreements, etc.
Project coordination & Tracking:
* Prepare, organize, and maintain project documentation such as contracts, reports, and drawings.
* Ensure all project documentation is up-to-date, accurately filed, and easily accessible for project team members.
* Track the progress of tasks and activities, ensuring that the project stays on schedule.
* Maintain records of purchased items, invoices, and shipping documents.
* Support logistics by coordinating the delivery of materials and equipment to project sites, ensuring they are delivered on time.
* Monitor the submission of invoices (customer, suppliers), ensuring they are in line with contractual agreements.
* Assist in the preparation of audits or inspections by ensuring relevant documents are available.
* Generate regular project progress reports and present findings to the project management team.
* Provide insights on project status and highlight areas where attention is needed.
Cross-functional Collaboration:
* Serve as the main point of contact for communication with internal legal, finance, and business teams to resolve any contract issues or disputes.
* Coordinate closely with the finance and legal teams to ensure proper risk assessments, financial evaluations, and compliance with applicable laws.
Monitoring & Reporting:
* Monitor contractual and commercial correspondence and provide necessary input to protect the organization from potential claims or disputes.
* Draft and review contract terms and conditions, appendices, official correspondences, and other associated documents (e.g., Purchase Orders, etc.), with due regard to applicable laws and regulations.
Commercial Risk Management:
* Support the EMEA team in managing commercial risks, including the negotiation and review of NDAs, secrecy agreements, bank guarantees, and insurance.
* Lead risk assessments, coordinate opportunity council reviews, and assist in drafting and reviewing financial and commercial checklists, VAT, and commercial reviews.
QUALIFICATIONS:
* Strong understanding of contract law and risk management principles.
* Proven experience in contract drafting, negotiation, and review in a similar industry or role, particularly in large capital goods or EPC projects.
* Excellent analytical and problem-solving skills to evaluate risks and implement mitigation strategies.
* Proven experience in managing documentation, scheduling, and coordinating teams across different functions.
* Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
* Ability to work independently as well as part of a team, managing multiple priorities in a fast-paced environment.
* Relevant experience in a risk management or contract management role within a large-scale, multinational setting.
* Experience in EPC projects, capital goods, or similar large-scale project environments would be highly beneficial.