The Vacancy
WPS have an opportunity for a Document Controller to join our Planned Maintenance team, supporting the delivery of social housing planned works projects across the West Midlands.
Based in the office, you will play a key role in managing and controlling project documentation across multiple live contracts, ensuring information is accurate, up to date and accessible to project teams.
This role would suit an experienced Document Controller or Administrator with strong organisational skills and experience working within construction, maintenance or social housing environments.
Key Responsibilities
1. Manage, control and maintain project documentation across multiple planned works contracts
2. Ensure all documentation is correctly stored, issued and updated in line with company procedures
3. Distribute controlled documents to internal teams, clients and supply chain partners
4. Maintain accurate document registers and filing systems
5. Support project and site teams with document queries and information requests
6. Ensure compliance with document control processes and audit requirements
7. Assist with reporting and tracking of project documentation status
8. Work closely with Project Managers, Site Managers and commercial teams
About You
9. Previous experience in a Document Controller or project administration role
10. Experience working across multiple contracts or projects
11. Background within construction, maintenance or social housing desirable
12. Strong organisational skills and attention to detail
13. Confident managing high volumes of documentation
14. Excellent Microsoft Office skills (Word, Excel, Outlook)
15. Clear and confident communicator, able to liaise with internal and external stakeholders
16. Able to work independently in a busy office environment
What’s On Offer
17. Stable, office‑based role within planned maintenance
18. Opportunity to work on long‑term social housing programmes
19. Supportive team environment with clear processes
20. Competitive salary and benefits package
Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.
Work for Wates
Wates is one of the UK’s leading family-owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment.
We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:
Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in, and treated with care.
We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.
Awards
BEST PROJECT
Inside Housing Development Awards
WINNER
2022 Construction News Awards Winner
GOLD AWARD
Investors in People 2022
GOLD AWARD
Considerate Constructors Schemes (CCS) National Site Awards
TOP 50 EMPLOYERS
2022 Top 50 Employers for Women
WINNER
2022 Working Families Best Practice Awards