Job Summary 37.5 hours per week As the rota co-ordinator for medics, you will support the delivery of medical coverage throughout the trust with the support of colleagues within the e-rostering team, support services and operational colleagues. You will need to be adaptable and flexible, utilising your problem solving and people skills on a day to day basis, will know when and where to gain support and decisions to ensure you can deliver on the expectations of the role in providing an effective medical rota for the services. Enhanced people skills will allow you to work with various stakeholders across the trust, building and maintaining professional relationships helping to ensure the trust gets value for money when creating rotas. The workload will be spread within the rota co-ordinator team and supported by the e-rostering manager and there will be regular on-site meetings with the ability to work in an agile manner with the agreement of the line manager. All equipment to do so will be provided. At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role. We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications. Main duties of the job You will create a safe, effective and efficient medical rota which is compliant with all trust policies and terms and conditions of our medical colleagues. Co-ordinate with the medical recruitment and post-grad medical education teams to populate the medical rota with personal information provided by them, to meet rota publication deadlines as stipulated by NHS England. Liaise with medics on rota regarding any rota requests/changes to ensure they do not have a negative impact on the delivery of care. Ensure any issues are brought to the attention of the E-Rostering Manager/Clinical Lead in a timely manner to ensure resolution at as early a stage as possible. Monitoring rota emails and dealing with any issues/requests as soon as possible. Ensuring that timesheets are completed by the Clinical Leads or designated deputies in line with payroll deadlines. Support the e-roster team in line with line manager expectations. All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients. We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form. About Us We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative. Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers. We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities. Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust. Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year. We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment. We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible. Details Date posted 16 December 2025 Pay scheme Agenda for change Band Band 3 Salary £24,937 to £26,598 a year Contract Permanent Working pattern Full-time, Flexible working Reference number C9378-QA01434 Job locations Fieldhead Hospital Ouchthorpe Lane Wakefield West Yorkshire WF1 3SP Job Description Job responsibilities Service user contact referred to in this Job description will only apply when working within a clinical area. The Post-holder Will: under the supervison/direction of the Line Manager, within a delegated framework for agreed tasks and seeking support as and when necessary from Medical Education and the E-Roster team and Clinical Leads, provide a comprehensive, confidential, Administrative Rota co-ordination service to clinical/support services, in an efficient and confidential manner. provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times. demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service. act as principal point of contact for Senior Manager, Clinical Leads, Consultants and Doctors in relation to Rotas work flexibly to meet the needs of the service. develop and maintain good working relationships by being, flexible, adaptable, polite, positive and empathetic, communicating effectively and informatively. work with sensitivity and have a good understanding of the service provision and issues experienced by its users. prioritise own tasks, exercising a degree of independence, initiative and judgement. Assess situations, identify and resolve potential problems within own skill set. Refer and seek guidance on issues outside of postholders level of competency or authority to the Line Manager. work within well-established departmental/Trust policies, procedures, protocols, guidelines and established service delivery plans at all times. use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Adapt style of communication to respond to others user communication difficulties. ensure the service experienced is positive and service user confidentiality is maintained at all times. Treat users of the service, colleagues etc, with respect, dignity, courtesy and in accordance with the Trusts Values. For Full Job Description, Please See Attached Supporting Documents. We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms.Over reliance on AI-generated content in application forms is strongly discouraged and we will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form. For Full Job Description, Please See Attached Supporting Documents. We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms.Over reliance on AI-generated content in application forms is strongly discouraged and we will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form. Person Specification Physical Attributes Essential A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy). Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary) Qualifications Essential As appropriate to the role:: NVQ level 3 (or equivalent qualification) or, RSA lll Or, be able to demonstrate competency at level 3. Desirable Willingness to undertake further study/development. Training Essential Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area Must be willing/able to undergo job development and training and maintain skills Experience Essential Recent Secretarial/administrative experience and copy /audio typing Note/minute taking In using email, maintaining and updating paper and electronic diaries, arranging meetings In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook, PowerPoint etc In working as an effective team member with minimum supervision In working in a busy environment with competing demands Understanding of the need to maintain strict confidentiality In using a degree of initiative in organising and prioritising own tasks in order to meet deadlines. Desirable In working in a caring environment In dealing with the public Special Knowledge/Skills Essential Good written communication skills, with the ability to deal with and prepare routine written correspondence. Good verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages In, decision-making and prioritisation Knowledge of Data Protection Act Customer care skills Good interpersonal skills Diversity/Cultural understanding Resilience to pressure and exposure to emotional, distressing situations Non-judgemental, empathetic manner Able to use observation skills to identify potential risks and act appropriately Demonstrates Trust Values Able to fulfil the requirements of the Trusts value based induction Desirable Knowledge of information governance Personal Attributes Essential Ability to be flexible to meet the demands of the post. Responsive attitude and approach Dress appropriately for the environment Ability to travel around the Trust as appropriate to role Person Specification Physical Attributes Essential A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy). Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary) Essential As appropriate to the role:: NVQ level 3 (or equivalent qualification) or, RSA lll Or, be able to demonstrate competency at level 3. Desirable Willingness to undertake further study/development. Training Essential Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area Must be willing/able to undergo job development and training and maintain skills Essential Recent Secretarial/administrative experience and copy /audio typing Note/minute taking In using email, maintaining and updating paper and electronic diaries, arranging meetings In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook, PowerPoint etc In working as an effective team member with minimum supervision In working in a busy environment with competing demands Understanding of the need to maintain strict confidentiality In using a degree of initiative in organising and prioritising own tasks in order to meet deadlines. Desirable In working in a caring environment In dealing with the public Special Knowledge/Skills Essential Good written communication skills, with the ability to deal with and prepare routine written correspondence. Good verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages In, decision-making and prioritisation Knowledge of Data Protection Act Customer care skills Good interpersonal skills Diversity/Cultural understanding Resilience to pressure and exposure to emotional, distressing situations Non-judgemental, empathetic manner Able to use observation skills to identify potential risks and act appropriately Demonstrates Trust Values Able to fulfil the requirements of the Trusts value based induction Desirable Knowledge of information governance Personal Attributes Essential Ability to be flexible to meet the demands of the post. Responsive attitude and approach Dress appropriately for the environment Ability to travel around the Trust as appropriate to role Employer details Employer name South West Yorkshire Partnership NHS Trust Address Fieldhead Hospital Ouchthorpe Lane Wakefield West Yorkshire WF1 3SP Employer's website https://www.southwestyorkshire.nhs.uk (Opens in a new tab) Employer details Employer name South West Yorkshire Partnership NHS Trust Address Fieldhead Hospital Ouchthorpe Lane Wakefield West Yorkshire WF1 3SP Employer's website https://www.southwestyorkshire.nhs.uk (Opens in a new tab)