JOB TITLE: Food to Go - Administrator JOB PURPOSE To provide efficient and effective administrative support to ensure the smooth operation of daily business activities. The role involves managing office processes, maintaining accurate records, supporting internal and external communications, and assisting with a variety of administrative and organisational tasks to contribute to overall departmental and organisational effectiveness. MAIN ACCOUNTABILITIES • Provide general administrative support including preparing correspondence, reports, and documentation.• Manage incoming and outgoing communications such as emails, telephone calls, and mail.• Maintain, update, and ensure accurate record keeping across all relevant systems.• Schedule and coordinate meetings, appointments, and team calendars.• Support the preparation of presentations.• Assist with data entry, database maintenance, and report generation.• Liaise with internal departments and external stakeholders to ensure smooth information flow.• Contribute to process improvements and administrative efficiency initiatives.• Oversee the coordination of office resources, supplies, and equipment to support operational needs.• Assist in preparing and monitoring administrative budgets, invoices, and procurement activities.• Support compliance activities by maintaining up-to-date documentation, policies, and audit records.• Coordinate onboarding logistics for new employees, including setting up workspace, equipment, and access.• Develop and maintain standard operating procedures (SOPs) for key administrative processes.• Provide project support such as tracking actions, deadlines, and documentation for departmental initiatives.• Produce routine performance or activity reports to support management decision-making. KNOWLEDGE AND SKILLS REQUIRED • Proven experience in an administrative role.• Strong organisational and time management skills with the ability to prioritise workload effectively.• Excellent verbal and written communication skills.• High level of accuracy and attention to detail.• Highly proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software.• Ability to handle confidential information with discretion.• Strong interpersonal skills and a professional attitude.• Ability to work independently and as part of a team.• Problem-solving skills and a proactive approach to tasks.• Knowledge of office procedures and basic administrative best practice.• Understanding of document control, compliance standards, and administrative governance processes.• Ability to support multi-departmental projects and coordinate competing priorities.