We are seeking to appoint an enthusiastic, dynamic and motivated candidate who will operate across a broad administrative and support function.
The main purpose of the role is to manage all aspects of our Schools internal and external examinations, ensuring the School adheres to all regulations, and being the primary liaison between School and the external examination bodies. In addition, the incumbent will be responsible for the development and use of the Schools Management Information System, supporting School improvements and the administrative functions of the School.
Birkenhead School, founded in 1860, is an HMC independent day school providing education for boys and girls drawn from the whole of the Wirral and as far afield as Chester and North Wales. Situated in the leafy suburb of Oxton, the School enjoys excellent facilities. The main campus has a village green atmosphere, with classrooms and laboratories looking out over the cricket square. Recent capital developments have included a new landscaped playground area and an outdoor classroom.
Birkenhead School prides itself on being a family school. It is attractive to parents to have all their children in one school, and it is a great advantage for the school to be able to establish strong, long-lasting relationships with families. A key feature of the School is its strength of community, which runs through the student, staff and parental bodies. The School is embedded within the wider Wirral community and has strong links with local business and charities.
The Role and Responsibilities
Examinations
To liaise with staff, parents and students regarding the examination processes.
To be responsible for the overall smooth running of internal and external examinations, ensuring that all related administration and preparation is undertaken.
To coordinate with Heads of Department/SLT to develop Examination policies and advise internal and external partners on the interpretation and application of these policies and relevant legislation.
To liaise with Heads of Department regarding student examination entries.
To be responsible for the entries process onto the School's management information system.
To be responsible for examination entries for external exams to the examination boards, ensuring awarding bodies published terms, conditions and processes for registration, or entry and withdrawal of candidates, are observed.
To co-ordinate with the SLT about the arrangements for examinations to staff, students and parents / carers, including exam and invigilation timetables, guidelines, results queries and invoices, where appropriate.
To co-ordinate the delivery of exam papers and the safe storage of them in line with exam board regulations.
To collect pre-release material, distribute and prepare scripts and required materials prior to examinations.
To securely store and send completed examination papers to external examination boards.
Data Management
To be responsible for preparing the School's MIS for the new academic year and prepare Census.
To be responsible for the analysis and reporting of key data for all stakeholders in relation to behaviour, attitudes to learning, attendance and progress.
To coordinate student transfer data, including assessment data, in collaboration with the governing body, Local Authority and other external agencies.
To develop and administer assessment recording processes that work effectively across the School. Undertake regular detailed statistical analysis of student progress using assessment data (considering student contextual data such as SEN etc.) and other school data to support the Leadership Team to identify key strengths and areas for development.
To produce regular data reports for the Senior Leadership Team as requested.
To provide staff training and support staff on the use of data management software and platforms.
The full list of responsibilities and person specification can be found on the Information for Candidates, available on the School website under Employment Opportunities.
This is a full-time post of 40 hours per week however candidates must be flexible to meet the demands of the role and business needs of the School during crucial points during the year. The post will primarily be during term time, however additional work will be required during holiday periods, therefore the post will be 37 weeks per annum to meet the demands of the role, equating to 0.82 FTE.
Other Benefits
We will value and support your contribution to School life and in return provide you with excellent rewards;
Working with fantastic young students
Working as part of a committed team
Wellbeing assistance through the Employee Assistance Programme
Membership of a pension Scheme
Free lunch in the Dining Hall during term times
Free use of the fully equipped on-site gym
Support for your continuous professional development
Electric vehicle charging points
A letter of application indicating skills and experience, together with a completed application form, including the names and email addresses of at least two referees, should be sent for the attention of the Bursar via Cheryl Wallace (Personnel and Compliance Manager). Candidates are welcome to contact the Deputy Head, Mr Tom Whitworth with any questions relating to the role.
To meet our safeguarding obligations, an Enhanced Disclosure and Barring Service check is undertaken as part of the recruitment process for all new staff. As Birkenhead School is an educational provider, it is permitted to ask whether an applicant has any convictions, cautions, reprimands or final warnings which would not be filtered in line with current guidance, as defined by The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). It is a criminal offence for an individual who is barred from working with children to apply for a role which is classed as regulated activity.
The closing date for applications: 9am on Friday 6 th February 2026.
We reserve the right to close this vacancy and complete the recruitment process when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and submit your application form as soon as possible.
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