Job Description Job Title: Administrator / Bookkeeper (Construction Industry) Location: Ilford, Essex Job Type: Part-Time, 2 Days per Week Working Hours: Suggested 10:00am – 4:00pm (can be spread across 3–4 shorter days) Salary: Pro-rated based on experience and agreed working hours About Us We are a growing construction and glazing company seeking an experienced Administrator/Bookkeeper with a solid background in the construction industry. This is a long-term, part-time role for someone looking to be a key part of a close- knit and professional team. You’ll work closely with our external accountants and report directly to the Managing Director. Key Responsibilities Bookkeeping & Financial Duties • Maintain accurate financial records using Xero • Post and reconcile bank transactions at month-end • Raise and post sales invoices; assist with debtor tracking and collection • Post purchase invoices; reconcile supplier statements and purchase orders • Prepare and submit VAT returns, including VAT reverse charge • Submit CIS returns monthly in coordination with our accountants • Reconcile bank and credit card accounts • Support monthly management accounts and year-end financial submissions • Submit payroll data to the external accountant • Maintain accounts receivable/payable ledgers and track outstanding balances Administrative & PA Duties • Act as Personal Assistant to the Managing Director—assist with scheduling, document handling, and general admin tasks (e.g., managing parking fines, travel bookings, etc.) • Handle phone calls and front-of-house reception duties with professionalism • Perform general office administration, filing, and organisational tasks • Liaise with external bookkeeping and accounting providers as needed • Provide flexible support to ensure smooth day-to-day operations Key Requirements • Minimum 5 years’ bookkeeping experience (Xero essential) • Construction or glazing industry experience is required • Working knowledge of VAT reverse charge and CIS submission processes • Proficient in Microsoft Excel and Word • Strong organisational, written, and verbal communication skills • Highly detail-oriented with the ability to prioritise multiple tasks • Discreet, trustworthy, and committed to long-term employment • Capable of working independently while remaining a team player Working Pattern • 2 days per week, with flexibility to spread across 3–4 shorter days if preferred • Suggested hours: 10:00 AM – 4:00 PM • Salary: Competitive and pro-rated based on experience and working hours