Overview
Equans UK & Ireland is looking for a HR Data Administrator to join our Shared Services team at the Quorum Business Park on a permanent basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.
Are you an accomplished administrator with HR experience and data-savvy skills? This role supports our Shared Services team to approximately 11,000 employees. It offers development and progression across all areas within our diverse, multinational organisation. You will be part of a flexible working arrangement: two days a week in the brand-new office at Quorum and three days at home. The team emphasises a culture of flexibility, support and inclusivity, where wellbeing and development are central to our work.
This role offers the opportunity to contribute to a multinational company focused on a greener, more connected world. You will be part of a close-knit, supportive team that values flexibility, collaboration and wellbeing at Quorum Business Park, with strong transport links and amenities that support a productive work environment.
What will you deliver?
* Monitor and maintain the organisation hierarchy in Employee Services systems, ensuring line management and costing structures are aligned with current business structure.
* Work with Employee Services Team Leads to ensure appropriate audit controls are in place, meeting EQUANS standards.
* Coordinate the contractor process to ensure key data is captured in SAP.
* Coordinate the Cost Distribution Process, working with the SSC Finance Team and Finance Business Partners to ensure all costs are updated in SAP in time for the Payroll run.
* Coordinate, build, test and communicate UKBU HR Operations reporting from SAP using Query Manager or SAP Ad-Hoc reporter; train others in system use, schedule patch uploads and coordinate post-patch regression testing.
* Coordinate the authorisations process within Employee Services systems, ensuring employees have appropriate access rights within Data Protection boundaries.
* Work with the Business Change team to ensure contract mobilisations/demobilisations are updated in Employee Services systems in a timely manner.
* Coordinate the month-end Payroll Controls process to ensure timely payments to third parties and liaise with third parties regarding payment breakdowns.
* Provide support to the Team on Winshuttle activities such as building scripts and loading/verifying data.
* Lead the Annual Leave & Annual Salary Review upload processes, ensuring timely and accurate delivery.
* Understand National Minimum Wage legislation and its impact on employee pay during processing of NMW uplifts.
* Calculate salary and allowance payments when processing Annual Salary Reviews and Gender Pay Gap reporting.
* Coordinate audit activity for own work area, with timely monthly sign-off.
* Coordinate annual and monthly MI to inform business decisions; identify and explore options for digitalisation and process improvements in line with EQUANS strategy.
What can we offer you?
* 24 days annual leave plus public holidays
* Life cover equivalent to 1.5 times annual salary
* Employee discount schemes and gym membership discounts
* Cycle to work scheme and holiday purchase scheme
* 2 corporate social responsibility days per year
* Opportunities for learning, professional qualifications and development support
* Attractive Employee Referral Rewards Scheme
* Access to growing employee networks
* 24/7 Employee Assistance Program and mental wellbeing app
Who are we looking for?
* Experience of SAP or similar database and query language is desirable
* HR & Payroll systems and development – desirable
* Understanding of TUPE regulations – desirable
* Lean experience at White Belt level – desirable
* Administrative experience – essential
* Advanced skills in Microsoft packages
* Knowledge of GDPR
* Good technical knowledge of databases and query languages
* Analytical skills, problem solving, attention to detail
* Ability to prioritise and work with colleagues to deadlines
Who are we?
EQUANS is a world leader in energy services with nearly 100,000 employees in more than 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government embrace the energy transition towards net zero, and the digital & industrial transitions shaping how we live and work. EQUANS is a Bouygues group company.
What's next?
If this role is of interest, please register and apply to track your progress. A member of our Resourcing Team will review your application and be in touch. Diversity and inclusion is core to our culture, and we value a welcoming and open workplace where you are supported to be your true self. You’ll have access to our growing employee networks.
For this role, you must have evidence of the right to work in the UK. We are not able to offer a relocation package. Some roles may require a Disclosure check. The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All enquiries should come to the resourcing team, not to EQUANS managers.
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