An excellent opportunity has arisen to join Kingdom Cleaning as an Office Assistant working at a Bank Office building in Edinburgh, EH8 area.
Hours: On average 20 hours per week, shifts as per site rota. Monday to Friday 09:00 - 13:00
Pay Rate: £12.21 per hour.
Own transport is requried due to location of the site.
Reporting directly to Area Manager, the purpose of this role is to provide and deliver best office services.
Working alongside the management and cleaning team the Facilities Office Assistant needs to deliver, maintain corporate assets, and provide a healthy, safe and comfortable working environment to ensure the smooth delivery of the cleaning service.
What’s in it for you?
* Contributory pension scheme.
* A friendly and supportive team.
* Training, career development & progression opportunities.
* Overtime opportunities.
Key Accountabilities:
* Change toner cartridges in printers. Log a job in REALM and close job.
* Escort courier to deliver boxes of stationery to 1st floor store cupboard.
* Escort courier to deliver boxes of paper.
* Unpack stationery delivery and put away in L1 FM Store and designated stationery cabinets.
* Replenish sugar/stirrers/cups in L1 and L2 kitchens.
* Log faults with vending machines.
* Delivery of Royal Mail to be distributed to addressees (if recipient not in office - place in their locker and notify by email).
* Incoming Recorded delivery mail items to be distributed to addressees (if recipient not in office - place in their locker and notify by email).
* Personal Deliveries (not allowed but staff still do it). email individuals and ask to collect from Facilities.
* Security pass expiry updates sent to Building Manager & Security Pass Admin.
* Prepare/issue temporary accesses passes for Citi visitors.
* On receipt of new permanent passes email Security Pass Admin for activation.
* Leavers passes returned to Facilities for destruction.
* Process new security passes from cradle to grave (photo/new pass request/activation).
* Process additional access requests for existing Citi staff visitors from other Citi offices.
* Provides full-time cover for holidays or sickness.
* Utilise the DHL+ portal to create outgoing recorded delivery mail for staff.
* Arrange and then rearranges back the tables and chairs in L1 multipurpose area to facilitate town-hall meetings/conferences etc.
* Raise/close reactive work orders in REALM.
* First Aider and Fire Warden duties.
* Re-assign lockers with temporary passes for staff that forget their passes then re-assigns them back again when they remember to bring in their own.
* Adjust the environmental controls (Air-Con/Heating) when staff complain it is too hot/cold.
Personal Experience/Qualifications/Skills:
The role represents a fantastic & exciting opportunity for career development within a growing dynamic organisation. Previous experience of working in an office environment would be a distinct advantage but not essential.
* Excellent organisational, IT & communication skills.
* Good written, oral, comprehension and presentational skills to enable effective communication with customers and management.
* Highly numerate and good computer skills in use of word, excel and power point applications.
* Customer focused and orientated, dedicated to the provision of an exceptionally high quality of service.
* The suitable candidate will also have a sound knowledge & understanding of current H&S legislation.
* A flexible ’can do’ attitude and the ability to work closely within a team is essential.
* Ability to work under pressure and work to tight deadlines.
* A understanding of business ethics is required due to the exposure of confidential information.
* Presentable appearance.