Job Title: Office Administrator
Salary: £24,648-£28,500 FTE
Location: VMT Training Centre, Islip
Hours: 16 hours per week
Benefits: 33 days holiday per annum (includes bank holidays) Pro rata
Reports to: VMT Training Provision Manager
About Us:
As part of Vegetation Management Services Ltd (VMS), VMT is a Lantra and BALI accredited Training school and Arboricultural Consultancy providing a wide range of technical support and training courses primarily aimed at the Landscaping and Arboricultural Industry.
We are customer focused and always strive to meet the needs of the client with professionalism and good humour. Forward thinking in anticipation of need, we look to forge relationships with our clients to help them meet their long term goals, whether that be as an organisation or an individual.
Job Overview:
Due to continued expansion VMT have an opportunity for an Office Administrator to join our small and busy team. This will be a varied administrative role in a fast-growing business. Based at our Islip Training Office this role will involve customer and accrediting body contact, production and processing of course related paperwork.
Key Responsibilities:
* Developing relationships with potential clients
* Following up queries/requests regarding training from clients
* Coordination of course bookings (clients)
* Booking instructors
* Registering learners onto courses
* Ordering paperwork
* Working with instructors to ensure that relevant kit and paperwork are available on the day
* Meeting and greeting instructors and learners
* Inputting paperwork onto the course logging system
* Sending out learner certificates.
* Collating learner feedback
* Attendance at trade show events
* Any other administrative duties as required by the Management team.
We are looking for someone who can work effectively both as a team member and independently with flexibility and good humour. In return we offer a relaxed working environment, training and a competitive salary and the potential to really make the role your own as we grow.
Skills, Knowledge and Experience required:
Essential Knowledge, Skills & Accreditations
* Good written communication skills
* Good verbal communication
* Good organisation skills
* Knowledge of Microsoft Excel, Word, Outlook
* Attention to detail
* Adaptable and hard working
* Loyal and keen to learn
* Car owner with full valid driving licence
Desirable Knowledge, Skills & Accreditations
* First Aid Training (training available at VMT)
* Manual Handling (training available at VMT)
Please note that full training will be given to undertake the role – we are looking for the right fit for our small team.
Equal Opportunities
VMS is committed to a policy of treating all employees and job applicants equally. No employee or potential employee will receive less favourable treatment or consideration on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation or will be disadvantaged by any conditions of employment or requirements that cannot be justified as necessary on operational grounds.
VMS will appoint, train, develop and promote on the basis of merit and ability.
All employees have personal responsibility for the practical application of the Company's Equal Opportunities Policy, and those involved in the recruitment, selection, promotion or training of employees have a special responsibility for the practical application of the Company's Equal Opportunities Policy.
Date Protection Statement
The information that you provide on this form/application and that obtained from other relevant sources will be used to process your application for employment. The personal information that you give us will also be used in a confidential manner to help us monitor our recruitment process.
We may disclose your information to carefully selected third parties who may process data on our behalf, such as our appointed agents and service providers for the purposes of medical examinations and associated arrangements for other similar services which may be necessary in the recruitment process. They or we may contact you by telephone, email or mail in connection with your application.
If you succeed in your application and take up employment with us, the information will be used in the administration of your employment with us and to provide you with information about us or third party via your payslip. We may also use the information if there is a complaint or legal challenge relevant to this recruitment process.
We may check the information collected, with third parties or with other information held by us. We may also use or pass to certain third parties information to prevent or detect crime, to protect public funds, or in other ways as permitted by law.
By applying for this role we will be assuming that you agree to the processing of sensitive personal data, (as described above), in accordance with our registration with the Data Protection Commissioner.
Apply for this job
If you have an enthusiastic, can-do attitude and a willingness to challenge yourself whilst enjoying your day.
This job description provides an indication of the role and responsibilities of the post but should not be construed as an exclusive list of duties that the post holder may be asked to undertake.
Company Overview
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