Job Description
Finance Operations Administrator
London
6 months contract initially
Salary £50,000pa plus extensive benefits, details below
Pontoon is an employment consultancy, we put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identifies, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
My client launched in 2021 with the mission to make renting a good quality home an easier and more enjoyable process, they have a growing portfolio of over 3,500 professionally managed homes to rent. They are a proud part of a large Banking Group, which ensures that everything they do is delivered in a way that benefits not only their customers, but also the communities where they live, work and play. They only partner with leading property developers and housebuilders who share their vision of a greener future. This has enabled them to expand their developments located across the UK, each of which is designed with sustainability at its core.
They are looking for a Finance Operations Administration to join the team on an initial 6 month with the potential to extend. You will be working Monday to Friday, standard office hours, hybrid working being office based 2 days a week.
In this role you will be:
* Working alongside Finance to Provide Administrative Support to the Operations team.
* Checking of bills & invoices in Qube MRI (the organisations chosen property management software) & Netsuite (the organisations chosen finance software).
* Ensure compliance to segregation of duties in bills & expenses processing.
* Reconciling bank transactions to source systems – matching process in NetSuite and upload bank csv files.
* Support the Finance Team in preparing & validating Financial Reporting data for upload to NetSuite across both 3rd Party and In-house property management operations.
Key Responsibilities
Operations Supplier Management & Administration
* Coding invoices onto our OCR System (Kofax) which will feed Qube MRI in advance of Operations Approval and Accounts Payable Verification Checks.
* Qube MRI Payment Run.
* Help handle suppliers and upload supplier data, including bank verification checks for new suppliers. Address supplier inquiries about invoices and accounts promptly.
Customer Receipt Management
* Daily Rent Receipting, keep records of actions taken and correspond with Operations.
* Collaborate with Site-based Property Managers to raise rental charges for new and existing customers.
* Provide accurate and effective responses to Operations/Customers enquiries about rent accounts.
* Run weekly receipts reporting and report findings to Operations for action.
3rd Party Property Management Data
* Partner with 3rd Party & In-house Property Management Operations to resolve issues with data quality.
* Assist with the implementation and maintenance of BAU data validation checks, data cleansing & upload to the organisations finance systems.
Finance Activities
* Processing of POs, invoices, expenses, and journals in core finance systems (NetSuite), supporting any queries that arise.
* Run and reconcile amortisation schedules monthly in NetSuite.
* Reconcile supplier statement of account to NetSuite/MRI purchase ledger/supplier accounts.
* Support Central GFS colleagues with the reconciliation of bank and general ledger accounts.
Skills and Expertise
Personal Attributes:
* Analytical Skills: Excellent analytical and problem-solving skills, with a keen attention to detail.
* Communication: Strong interpersonal and communication skills, with the ability to present financial information clearly and concisely.
* Adaptability: Ability to thrive in a dynamic and fast-paced environment.
* Proactive & Self-Motivated: Ability to self-organize, plan, and prioritize activities.
* Teams: A standout colleague with a phenomenal teammate approach.
Skills and Experience
* Property finance experience.
* Proficient use of Microsoft Excel.
* Strong data validation skills.
* Accounts Receivable and Payable experience.
* Ability to work unsupervised and to tight timescales.
* Experience coordinating financial ledger systems such as NetSuite and property management systems like MRI Qube (preferred)/ARIBA/Oracle/Yardi.
* Knowledge and understanding of VAT Reporting.
Please apply with an up-to-date CV which must show evidence of the above to be considered. Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you.
You will be an integral part of Ajilon (Adecco), a FTSE500 Global organisation with over 52 clients and sole supplier to the biggest organisations in the country and the world. You will be employed by ourselves as an Ajilon Consultant working onsite with our client where you will receive a regular salary, bonus, pension contributions, holiday and sick pay, plus a number of additional benefits such as medical insurance, income protection, critical illness and life insurance, access to our discounted benefits website and library of online training materials and future career and certification opportunities.
This great opportunity is being offered on a PAYE basis which means a LTD/Umbrella company cannot be used.