Job Description
Executive Assistant – Personal and Family / Family
Located in Glasgow
JOB PURPOSE
To work as part of a team in the provision of executive assistant / administrative support to the Family team. To assist our Family team, where support is required and the Personal and Family practice area as a whole, whilst ensuring in addition, the provision of an efficient and quality service to Brodies’ external clients.
CORE TASKS
• Diary management – makes and amends appointments, arranges meeting rooms, tracks responses and organises refreshments if required.
• Responsible for taking new client queries (including relevant details of the background to the query).
• Anticipate requirements for meetings i.e. organise papers, produce itinerary, directions, backgrounds/profile information.
• Proactive e-mail management – ensures documentation copied to client folder (as required), flags important emails and ensure dealt with, checking lawyer inbox when out of office/in meetings and actions important/urgent emails where appropriate
• Scan mail save to the document management system (‘DMS’) in the relevant folder, organise and prepare necessary responses for lawyers and paralegals.
• Prioritise and man...