A highly regarded medium sized law firm is seeking an experienced Legal PA to provide high-level administrative, legal and business support across a friendly Corporate department.
This role is permanent, full-time, with hybrid working available for 2 days. You will supporting Senior Associates and Partners in a supportive team.
Key Responsibilities
PA & Secretarial Support
* Deliver proactive PA and secretarial support to allocated stakeholders, ensuring all legal administration tasks are completed accurately and efficiently.
* Manage legal administrative processes including file opening, billing support and file closing procedures.
* Format legal documentation in line with firm branding and document standards.
* Provide guidance and mentoring support to junior secretarial staff where required.
* Assist with monitoring workflow quality and supporting performance improvements across the team.
* Deliver a consistently high level of client service and act as a professional point of contact for external parties.
* Liaise effectively with internal stakeholders to ensure requests and priorities are managed appropriately.
* Prioritise workloads across multiple requests while communicating progress clearly to stakeholders.
* Identify issues proactively and support effective problem resolution.
Executive Assistant Duties
* Manage diaries, Outlook calendars and scheduling for senior team members.
* Coordinate internal and external meetings, including room bookings, refreshments and IT requirements.
* Support the setup and coordination of larger meetings and departmental events.
* Arrange UK and international travel, including itineraries and logistics.
* Take and distribute meeting minutes when required.
* Manage calls, voicemail, inboxes and out-of-office communications on behalf of stakeholders.
* Coordinate conference calls and virtual meetings.
* Distribute documentation electronically and in hard copy as required.
Filing & Administrative Management
* Maintain electronic and hard-copy filing systems in accordance with firm procedures.
* Support and guide junior secretarial staff in maintaining accurate filing standards.
* Coordinate large printing and copying requests with Office Services teams and oversee delivery timelines.
* Provide reception and wider departmental PA cover during periods of absence or peak workload where needed.
Business Process & Operational Support
* Ensure departmental compliance with internal processes and operational procedures.
* Support the management and reduction of aged WIP and debt in collaboration with department leadership and finance teams.
* Assist with invoice drafting and financial administration tasks.
* Help improve departmental financial performance against agreed targets.
* Support the team with IT queries and coordinate with internal and external technical support providers.
* Communicate system changes, training updates and process improvements to relevant stakeholders.
* Assist fee earners with preparation of court bundles, client bibles and other client-related documentation where capacity allows.
Candidate Profile
* Previous experience within a Legal PA, Executive Assistant or senior secretarial role in a law firm, ideally within a Corporate or Litigation group
* Strong organisational and prioritisation skills within a fast-paced environment.
* Excellent communication and stakeholder management abilities.
* Confident managing multiple deadlines and competing priorities.
* Competent across Microsoft Office and legal systems/platforms.
For more information, please apply directly or contact Jess at AJ Chambers.