Luxury Retailer | 4-Month Fixed-Term Contract (Potential to Go Permanent) | Full-Time | On-Site A leading luxury retailer is looking for a proactive and organised Office & Facilities Manager to ensure day-to-day operations run smoothly. This is an initial 4-month fixed-term contract, with strong potential to become permanent. It’s ideal for someone with facilities or office management experience—especially within a smaller organisation—who enjoys creating efficient systems, solving problems, and supporting a busy, creative team. Key Responsibilities Facilities & Operations * Coordinate maintenance, liaise with suppliers and landlords, and ensure all upkeep is completed on schedule. * Manage inventory for both retail items (e.g., packaging) and office supplies, working with teams to forecast demand. * Oversee ordering processes and ensure cost-effective purchasing. * Organise internal events, team days, travel bookings, and meeting room arrangements. * Set up new facilities contracts in collaboration with Finance. * Maintain up-to-date health & safety policies and ensure these are communicated clearly across the business. * Bring in external specialists for health & safety reviews where required. * Liaise with HR regarding health & safety training. -Handle fleet-related tasks including processing fines and conducting annual driving licence checks. General Administration * Book freelancers when needed. * Raise and manage Purchase Orders and process supplier invoices. * Support HR with administrative tasks. * Manage incoming mail and shared inboxes (e.g., info@, recruitment@). * Provide flexible admin support across the business depending on operational needs. How Success Is Measured * Costs and expenditure are effectively managed in line with budgets. * Supplies and materials are readily available for the team. * Clear systems are in place for facilities, operations, and maintenance—allowing visibility even in the Office Manager’s absence. Essential Skills & Experience * Facilities or office management experience. * Knowledge of health & safety processes, including risk assessments. * Strong proficiency with MS Office and general technology. * Excellent written and verbal communication skills. * Strong organisational and planning ability. * Effective problem-solving skills and a proactive approach. Desirable Skills * Experience in smaller organisations. * Knowledge or experience of the retail sector. This is initially a fixed term contract for 4 months, with strong possibility to become permanent. Salary circa 35K – 40K depending upon skills and experience. Apply now for immediate consideration