This is a full-time position for 5 days (35 hours) per week (job-share will be considered). The work is remote and home-based. The successful candidate will be provided with training reflective of the specialist nature of the role.
Editorial Administrator
To provide comprehensive professional and administrative support to the Editor in Chief, Managing Editors and Editors of Urban Studies Journal. This will involve a significant amount of independence and initiative as members of the editorial team do not have a full-time presence with the Journal. The work is remote and home-based with occasional meetings virtually.
This entails liaising with the publisher, editors, academic contributors and referees, and prioritising the flow and content of material for publication according to production deadlines and the operating principles of the journal.
Using a web-based peer review management system (ScholarOne Manuscripts) to facilitate the peer review process; Monitoring the system to ensure timely review of papers and providing editors with regular updates.
Assisting the admin team in providing support for Special Issues and Calls for Papers, from proposal stage, through review of articles, to publication. Responsible for the administration of the journal’s own website and social media platforms. This involves posting content to the website (e.g. news, blog posts and podcast episodes), creating and selecting promotional material, scheduling posts on X and Bluesky, content management of the website and providing social media usage data for editorial meetings.
A1 An undergraduate degree
A2 Knowledge and understanding of the academic peer-review and commercial publishing processes
B1 Excellent IT skills, covering the Microsoft Office suite and ideally knowledge of LaTex and the ScholarOne system.
C1 Knowledge or experience of budget management and bookkeeping.
C2 Familiarity with LinkedIn, Podbean, X, Bluesky, Buffer, WordPress, Klaviyo and Canva
E2 Experience with podcast production (transcripts, metadata, platform distribution)
E3 Experience of the academic peer-review and commercial publishing processes.
E4 Experience in content management of websites.
Planning and Organising
Planning and organising the production schedule of the Journal, both on a long term and short term basis, in conjunction with the Journal Administrator.
Planning and organising of editorial meetings and international conferences.
Planning and organising the scheduling of social media and website content.
To make decisions with regard to the effective administration and moderation of our social media platforms.
To work closely with the Editors (who are located on a worldwide basis) to ensure that the journal remains as the most successful journal in its subject area in the world.
To liaise with the commercial publisher to ensure high quality production values and the widespread dissemination of the journal.
To provide an effective liaison between Editors and Publishers, to ensure that the journal remains a vibrant product, with commercial standards.
To maintain a positive relationship with our web developers.
To liaise effectively with a wide range of academic authors and reviewers internationally.
To investigate website issues and liaise with the website maintenance team to ensure problems are resolved as quickly as possible.
This post is a key post to ensure that the Journal remains the world-class academic publication dedicated to publishing scholarly articles concerned with urban and regional issues.