Job Title: Senior Health & Safety Manager
Contract Type: Full time
Employment Type: 12 Month Fixed Term Contract
Reporting Line: Head of FM Compliance; Associate Director
Salary: Up to £70,000 depending on experience
Hours: 36.25 per week, Monday to Friday
The Estate aims to operate to high standards of equity, diversity, and inclusion. We therefore welcome applicants from all backgrounds.
OVERVIEW OF THE ROLE
Deliver Health and Safety compliance for a portfolio of residential and mixed-use properties. Support the Head of FM Compliance in the review of new and existing Health & Safety legislation and implement policies and processes to achieve compliance and identify opportunities for improvement. Lead a review of commercial tenants H&S and fire safety information providing competent advice and establish processes for continued review.
OUR MISSION & VALUES
The Portman Estate is a forward-thinking property company with an enduring heritage and a commitment to promoting and protecting the long-term success of Marylebone and London’s West End. In August 2022, the Portman Estate became the first estate to be certified as a B Corp. This means that we meet high standards of social and environmental performance and have made a commitment to continuous improvement.
We recognise our responsibility to provide a high quality, sustainable environment while seeking to safeguard our community, manage responsively and evolve our portfolio for the benefit of all. We aim to do this with a Clean Heart and a Cheerful Spirit, as the family motto directs.
At The Portman Estate we prioritise particular values:
* Respect: maintaining relationships; ability to listen; understanding another’s viewpoint; acknowledging other’s efforts
* Ethical: moral principles; knowing what is right and wrong; high standards
* Inclusivity: ensuring sense of belonging; being open and fair to all; making individuals feel valued and able to reach their full potential; approachable; accessible; open; easy to talk to; welcoming; friendly
* Integrity: honesty; trustworthy; decency; honour; sincerity; high standards of competence and skill; strong code of conduct; loyal to colleagues
and we do so with
* Moral courage: standing up for what is right; taking action for moral reasons.
JOB RESPONSIBILITIES / STRATEGIC DELIVERABLES
The below details job responsibilities and longer term objectives that the post holder will be expected to undertake / achieve such tasks as may be reasonably expected within the scope of the role and business requirements. The below are not exclusive or exhaustive.
Strategic Deliverables:
* In collaboration with the Head of FM Compliance deliver health & safety (h&s) compliance.
* Working with the Head of FM Compliance, monitor changes in health & safety legislation and update internal policies and training accordingly.
* Provide competent support to the team in their delivery of Fire and H&S Compliance.
* Deliver compliance of cooperation and coordination between the Estate and commercial tenants.
* Support the Residential Team with a review of the residential headlease and right to manage portfolio.
Health and & Safety Projects
* With support from external consultants and in collaboration with the Head of FM Compliance establish and lead a review on the exchange of health and safety information between the Estate and commercial tenants. Review the information received and address any gaps. Identify reporting mechanisms to highlight known risks to the Estate. Establish processes for continued cooperation and coordination under the Management of Health & Safety at Work Regulations (1999).
* Support the Fire Safety and Compliance Manager with establishing Mandatory Occurrence Reporting requirements and provide competent support in the event of a Mandatory Occurrence.
* Provide competent support to the Residential Team with a review of the health & safety information requested from residential head lessees and properties that have a Right to Manage.
* In collaboration with the Head of FM Compliance monitor, review and support the progress of H&S and Fire Risk Assessment actions. Review reporting functions with a view to improve the visibility of any risk.
Health & Safety Compliance
* Keep up to date on changes in legislation and best practices of health and safety and feedback recommendations if changes are required.
* Develop and implement health and safety policies.
* Monitor compliance across the Estate’s activities and properties.
* Lead on contractor management to ensure competency of the Estate’s supply chain.
* Conduct audits of contractors, properties and works to monitor and review health and safety arrangements.
* Investigate, incidents or accidents or near misses, report on findings.
* Join the Health & Safety Committee.
* Collaborate with internal teams, contractors and consultants to support compliance.
* Maintain health and safety records, reports and asset registers where required.
PERSON SPECIFICATION
The below specification details the set of criteria that outlines the essential traits a candidate should have to be considered for the role.
* IOSH Managing Safely
* Fire Safety Training
* NEBOSH General Certificate or similar H&S qualification
* Well-developed knowledge of H&S Legislation to include but not limited to HSW Act 1974, Working at Height Regulations 2005, Control of Asbestos Regulations 2012, CDM Regulations 2015, Regulatory Reform (Fire Safety) Order 2005, Fire Safety Act 2022, Building Safety Act 2022
* Experience interpreting and implementing new legislation and setting up policies and processes to ensure compliance.
* Established experience in a senior position working in Facilities Management, Property Management or a Health and Safety property related role.
* Competent in reviewing and writing Health and Safety and Fire Risk Assessments.
* Experienced in carrying out H&S audits of properties, contractors and works.
* Experienced in using Excel, Outlook, Health and Safety and/or or CAFM software.
* Expertise in driving behavioural safety culture change and reinforcing the Estate’s H&S culture.