Senior Executive Assistant
Location: Woking / Stoke / Remote (must be UK based)
Salary: Competitive
Contract Type: Permanent Full Time
Key Responsibilities
Executive Support
* Manage complex and fast-moving calendars, resolving conflicts and using strong judgement to prioritise.
* Proactively manage inboxes and correspondence, drafting replies and preparing briefing notes.
* Prepare executive documents including board papers, presentations, reports, agendas, and minutes.
* Organise Executive Leadership Meetings, Senior Leadership meetings, management offsites, and client or stakeholder meetings.
* Coordinate travel, itineraries, accommodation, visas, expense processes and logistics as required.
* Maintain confidentiality at all times, handling highly sensitive information with discretion.
* Exercise sound judgement when engaging with internal and external stakeholders on behalf of the Board and President.
Board & Governance Support
* Coordinate the timely production, formatting and distribution of papers, briefs and notes.
* Ensure meetings comply with internal governance and procedural requirements.
* Liaise closely with key senior stakeholders.
* Manage action logs, ensuring follow‑up with owners and monitoring progress.
Project & Operational Support
* Support key business initiatives and cross‑functional projects, coordinating activities and tracking timelines.
* Conduct research, collate data, and maintain accurate records and documentation.
* Produce briefing materials for external meetings, visits, or events.
* Organise internal or external events, leadership workshops, and strategic planning sessions.
Team Leadership (where applicable)
* Line‑manage administrative support roles (EA/Office Administrator).
* Support appraisals, workload allocation, record keeping, and development planning.
* Lead improvements to administrative processes, systems, and cost‑efficiency initiatives.
Personal Attributes
* Emotionally intelligent and resilient.
* Highly proactive, adaptable, and solutions‑focused.
* Able to work independently with minimal supervision.
* Calm under pressure, flexible with changing priorities.
* Professional, confident and a positive ambassador for the business.
Essential Knowledge & Skills
* Minimum 5 years supporting senior executives at senior EA/PA level.
* Experience managing board‑level administration, board packs, and governance processes.
* Advanced skills in Outlook, MS Office, and presentation creation.
* Exceptional organisational skills with the ability to manage competing priorities.
* Strong written and verbal communication, ability to influence and build relationships across all levels.
* Ability to handle confidential information with absolute discretion.
* Strong problem‑solving ability; proactive forward planner.
* High level of attention to detail and accuracy.
Highly Desirable Experience
* Experience supporting a President or senior leadership in a complex or fast‑moving environment.
* Experience managing small teams or administrative functions.
* Degree‑level education or equivalent professional experience.
What We Offer
At Acosta Europe, we believe in investing in our people. You'll enjoy a supportive and forward‑thinking work environment, ongoing development opportunities, and the chance to make a tangible impact across our growing business.
Join the Team
Got what it takes? In your application we want to see your personal style — what makes you tick and why you think your next opportunity is here with us.
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