Apprenticeship Data and Compliance Manager
Application Deadline: 17 October 2025
Department: Training @ Hopwood
Employment Type: Permanent - Full Time
Location: Middleton
Reporting To: Adam Williams
Compensation: £51,809 / year
Overview
The following description provides an overview of duties and responsibilities attached to the post and does not attempt to specify all aspects of the role.
Key Responsibilities
* Manage the administrative arrangements relating to apprenticeship documentation, ensuring compliance with processes, policies and regulations. Co-ordinate and prioritise workload between team members to ensure it is appropriately distributed.
* Lead the Recruitment & Compliance Officers and Administration Team to ensure all ESFA funding and audit requirements are met effectively and efficiently, working with internal and external partners.
* Oversee the workflow process relating to the collation and collection of the apprenticeship evidence pack, ensuring key milestones are adhered to.
* Ensure that relevant staff have up-to-date information on apprenticeship requirements. Support the Apprenticeship Managers in ensuring compliance with all funding body requirements and OFSTED requirements for the quality delivery of apprenticeship programmes.
* Work closely with internal teams such as MIS, Finance, Quality and the Business Team.
* Ensure employers are compliant with ESFA eligibility rules, assisting employers in the management of their Digital Apprenticeship Service account (DAS).
* Support the Director of Apprenticeships to ensure DAS errors and PDSAT reports are acted upon and rectified in a timely manner.
* Assist the Director of Apprenticeships with the internal audit schedule and undertake any reasonable duties as directed by the line manager.
* Carry out regular audits of EBS, Maytas and other key systems ensuring compliance of core apprenticeship data.
* Manage apprentice data to ensure accurate ILR submissions and prepare regular reports for senior managers.
* Ensure the compliance report is up to date and accurate for monthly Apprenticeship Operational Group meetings.
* Manage the administration team for the Adult Education Budget (AEB) to ensure compliance, processes and policies are met.
* Keep own knowledge up-to-date with current Apprenticeship funding rules.
* Be an active member of the College Wider Management Group.
* Ensure continuous development and improvement of professional knowledge.
* Any other duties of a similar level of responsibility as may be required.
Skills, Knowledge and Expertise
* Essential Criteria
* Educated to a Level 4 standard in a Business, Education or Management
* Educated to GCSE standard which must include English and maths
* Desirable Criteria
* Business, Education or Management Qualifications
* Experience
* Excellent IT skills with experience of using databases that assist in the managing and monitoring of apprenticeship contracts
* Maintaining high levels of internal verification standards
* Knowledge and experience of managing aspects of the apprenticeship/learner journey from sign-up to claim status
* Experience and knowledge of supervising staff
* Strong ability to manage employer and customer expectations
* Working with Apprenticeship and curriculum teams
* Strong evidence of managing administration with high regard for detail
* Exceptional interpersonal skills
* Ability to multi-task to ensure deadlines are met, with the ability to work under pressure
* Specialist Knowledge
* Experience of auditing and checking documentation to meet compliance conditions
* Excellent knowledge of funding rules within Apprenticeships
* Knowledge of educational IT software programmes used to manage Apprenticeship contracts
* Skills & Expertise
* Excellent communication skills both verbal and written
* Capable of representing the College in a professional manner with external agencies and stakeholders
* The ability to input and interpret data with a high level of accuracy
* The ability to negotiate with external customers to meet compliance requirements
* Excellent organisational and prioritising skills
* The ability to lead a team and also work as part of a team
* The ability to identify and take forward service improvements
* Knowledge of the principles of data protection
* Ability to use technology to generate information and improve efficiency
IT Skills
* Advanced user of Microsoft applications
#J-18808-Ljbffr