Job Description
Job Summary:
We are seeking a highly skilled and experienced Payroll Manager to work with the payroll coordinator to take full ownership of our payroll function. The successful candidate will be responsible for end-to-end payroll processing from gross to net, ensuring compliance with all statutory regulations. A strong understanding of basic accounting principles, excellent Excel skills, and experience with expenses and benefits administration are essential for this role.
Key Responsibilities:
Payroll Processing (Gross to Net):
* Oversee the process of the company's Monthly payroll accurately and on time for all employees.
* Ensure the calculation and process of all payroll components including salaries, wages, bonuses, overtime, and deductions e.g. tax, National Insurance, student loans, attachment of earnings are accurate and auditable.
* Reconcile payroll data and resolve any discrepancies or queries.
* Ensure the processes for new starters, leavers, and changes to employee records are efficiently and accurately maintained.
* Maintain up-to-date and accurate payroll records.
Auto-Enrolment & Pensions:
* Administer and manage the company's Auto-Enrolment pension scheme.
* Process pension contributions, opt-ins, and opt-outs.
* Liaise with pension providers and ensure timely submission of data and payments.
* Maintain accurate records for pension compliance and auditing.
Basic Accounting:
* Perform payroll reconciliations with the general ledger.
* Process payroll journals and accruals.
* Assist with month-end and year-end close procedures related to payroll.
* Understand and explain payroll-related accounting entries.
Expenses and Benefits:
* Administer and process employee expenses in accordance with company policy.
* Manage and track employee benefits (e.g. Relocation, private medical insurance, Company car benefits, etc.) for payroll purposes.
* Ensure P11D and PSA reporting is accurate and submitted on time.
* Manage Payroll Mechanism for Taxing and Reporting of RSUs
Compliance & Reporting:
* Ensure full compliance with HMRC regulations, PAYE, National Insurance, Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), etc.
* Managing Compliance with IR35.
* Gender Pay Gap Reporting
* Prepare and submit all statutory payroll reports (e.g., FPS, EPS).
* Stay up-to-date with changes in payroll legislation and ensure the company remains compliant.
* Generate various payroll reports for management and internal stakeholders as required.
System Management & Data:
* Utilise and maintain the payroll software (Civica People Hub) system effectively.
* Ensure data integrity and confidentiality of all payroll information.
Stakeholder Management:
* Work with Payroll Coordinator effectively and act as the primary point of contact for all payroll-related queries from employees and management.
* Liaise effectively with HR, Finance, and external providers (HMRC, pension providers etc) .
Skills & Experience:
* Proven experience (minimum 3-5] years) in a dedicated Payroll Manager or Senior Payroll Officer role, with full end-to-end payroll responsibility.
* Demonstrable expertise in managing Auto-Enrolment pension schemes.
* Solid understanding of all aspects of gross to net payroll calculations and deductions.
* Strong working knowledge of basic accounting principles and payroll journal entries.
* Advanced Excel skills are essential ( VLOOKUPs, pivot tables, complex formulas for data manipulation and analysis).
* Experience with expenses and benefits administration and P11D/PSA reporting.
* Up-to-date knowledge of UK payroll legislation and HMRC requirements.
* Experience with Civica payroll software and Workday is highly desirable.
* Excellent attention to detail and accuracy.
* Strong analytical and problem-solving skills.
* Ability to manage multiple priorities and meet tight deadlines.
* Excellent communication and interpersonal skills, with the ability to explain complex payroll matters clearly.
* High level of integrity and ability to handle confidential information discreetly.
Qualifications:
* CIPP is advantageous but not essential
What We Offer:
* A supportive and collaborative work environment with Opportunities for professional development together with a competitive pension scheme, Company Bonus scheme, Generous holiday allowance, Private Health care and Free parking.