Medical Secretary - Emergency General Surgery
The closing date is 21 April 2026
Emergency General Surgery is looking to appoint a Medical Secretary to provide a comprehensive service with a minimum of supervision. Organise your workload and co‑coordinate activities with other Medical Secretaries to ensure that an efficient service is provided. It is essential that you exercise initiative commensurate with the role and that confidentiality is maintained at all times. The successful applicant will be able to organise their own workload and co‑coordinate workload activities with other Medical Secretaries in the team, be of a pleasant disposition, have excellent interpersonal skills and a friendly telephone manner. Applicants will be proficient in the use of audio‑typing and word‑processing packages and qualified to at least RSA Level 3/OCR typing/word‑processing or equivalent. Knowledge of medical terminology is essential. Possession of the AMSPAR certificate is desirable.
Please note this vacancy may close early once sufficient applications have been received
Main duties of the job
To provide a comprehensive service to the consultants and speciality teams, with a minimum of supervision. Organise your own workload and co‑coordinate activities with other medical secretaries to ensure that an efficient service is provided. It is essential that you show initiative commensurate with the role and that confidentiality should be maintained at all times. Ensure cross‑cover working where possible.
Job responsibilities
To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians.
To manage and maintain 18‑week pathways including tertiary referrals to external trusts, and ensure these are accurately recorded on PAS system.
Check that follow‑up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.
Support consultants in non‑clinical activities role by preparing presentation documents, using relevant packages and arranging meetings, set agenda, circulate agenda/supporting papers as appropriate and take minutes at meetings.
Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of junior doctor leave, as it could have an effect on the service.
Organise and maintain consultants admissions. Cancel and add patients to the waiting list, as appropriate, lists are updated, and patients contacted.
Liaise with anaesthetic department and ward. Complete and amend theatre lists appropriately. Book Critical Care beds and admissions from home.
Type dictation from audio transcription of clinical correspondence and documentation. Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly.
Check against clinical letters to ensure appropriate follow‑up arrangements/investigations are in place. Rectify if not. Allocate and check the work of other staff.
Person Specification
Qualifications
* Educated to GCSE/O Level standard/equivalent or higher
* RSA/OCR Typing/Word processing Level 3 or equivalent
* Knowledge of medical terminology
* Secretarial Qualification or equivalent experience
* ECDL or equivalent
* Shorthand
Experience
* Excellent I.T. skills with knowledge and experience of all Microsoft office packages
* Demonstrable experience working in an NHS office environment as a medical secretarial
Skills/Ability/Knowledge
* Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
* Excellent Word Processing and Keyboard Skills
* Ability to organise workload effectively and prioritise to meet deadlines
* Ability to work individually or as part of a team
* Experience or supervising and motivating a team
* Time Management Skills
* Excellent interpersonal and influencing skills
* Knowledge of internal PAS system
* Understanding of Trust internal policies as appropriate
Qualities/Attributes
* Capability to adapt to most situations
* Eager to learn
* Ability to maintain control of stressful/sensitive situations
Other Requirements
* Comply with Trust policies and procedures
* Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
* Ability and willingness to undergo further training in accordance with the needs of the post
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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