Job overview
Please note: at this stage, the role is open only to colleagues currently employed within Kent and Medway NHS Trusts and the Kent and Medway Integrated Care Board (ICB).
As a Facilities Officer you will line manage for House Keeping staff who work varying shifts from 07:00 am – 10:00 am and 14:30 pm - 19:30 pm across 9 sites consisting of Out-Patient Admin buildings with clinics, 3 x 10 bed Rehabilitation homes all within the East Directorate only, supporting the management of soft FM contracts, a working knowledge of Health & Safety, Fire Regulations & Trust Policies, including HR, Waste Regulations, NHS Cleaning Standards 2025, Infection Control and Sustainability.
You will act as a point of contact and maintain excellent working relationships with all stakeholders, service managers, matrons, general managers, external contractors and colleagues.
The role will support our patients utilising our services within our properties and you will provide service improvements and help us live our values every day.
The shift patterns will vary based on business need, across the week – Monday to Friday.
Main duties of the job
* Visit all sites within the remit once a month to check on all staff’s health and well-being, maintain good communication skills via telephone, emails and face to face.
* Manage your team including MAPS. 1-2-1’s, annual appraisals, annual leave, sickness and disciplinary procedures.
* Completing annual risk assessment reviews inside the directed timeframes internal and external Workplace Check lists and report back any new findings, ensuring compliance is being met at all times
* Attend monthly meetings with the Facilities teams and the Wider Senior Management team, meeting, and assisting with any queries or concerns raised.
* Remain in the annual financial budgets allocated per site and raise concerns identified.
* Maintain and update MICAD for all of the directorate compliance reporting.
Working for our organisation
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.
Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.
We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Our mission is what we set out to do every dayWe deliver brilliant care through brilliant people
Our vision is where we want to be in the futureTo provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.
Detailed job description and main responsibilities
* Supervision of House Keeping Staff, whilst ensuring our sites are cleaned to the required standard within the National Cleaning Standards 2025, attend cleaning and efficacy audits for your sites.
* Attend Trust Facilities/Wider Senior Management Team, Building User Group, Green Champion Meetings on a monthly basis.
* Assist Estates and Capitol Planning Team and attend meetings for update on our sites to ensure all staff are aware and assist where necessary
* Attend Fire Risk Assessments for your sites annually
* Maintain excellent communication for all Service Managers General Managers, Matrons, Service Leads for your sites.
* Assist External Contractors with our sites and access as and when required
* Maintain communication and address any financial findings to our Finance and Procurement colleagues, Also look into saving money across our sites.
Person specification
Training and Qualifications
* National General Certificate in Occupational Safety and Health NEBOSH, NVQ or equivalent
Experience
* Previous experience in a supervisory role
* Undertaking Health and Safety Audits
* Use of TEAMs, and other Microsoft packages
Knowledge and Skills
* Working knowledge of MICAD (CAFM)
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Your employer pays 23.7% towards your pension and life assurance benefits.
On appointment to NHS: 27 days for full-time staff, or pro rata if part-time.
After 5 years of NHS service: 29 days for full-time staff, or pro rata if part-time.
After 10 years of NHS service: 33 days for full-time staff, or pro rata if part-time.
Plus bank holidays, this adds up to as many as 41 days—more than 8 weeks of paid time off!
Medical staff have national Terms and Conditions. The option to buy and sell annual leave is also available as part of our flexible approach to staff benefits.
Recommend a friend campaign
If you already work for us, you can refer a friend from outside of the Trust to any of the roles below and receive £1000 if they are successfully recruited: Nursing staff (RMN, RGN, RNLD) at Band 5 and 6, Medical Doctors, Clinical Psychologists, and Allied Health Professionals.
This covers job shares, term-time working, flexible shifts, and more. Just ask and we will try to help.
Statutory and occupational maternity, paternity or adoption leave
This is dependent on the length of your NHS service.
Other paid/unpaid leave
This can be for Jury Service, Reserved Armed Forces, etc., and is paid outside of annual leave.
Non-paid leave is available for career breaks.
Staff Support
KMPT offers a face-to-face counselling service for any issues, not just work-related problems.
NHS discounts and shopping vouchers
Staff can sign up for Red Guava, PS discounts, and Health Service Discounts to receive a variety of savings on travel, fashion, technology, mobile phone contracts, food and drink, days out, and more.
Learning and Development opportunities
In addition to the mandatory subjects, there are a number of leadership, management, and staff topic areas, including coaching and mentoring.
Induction
KMPT is committed to supporting all new staff with a comprehensive Induction programme. The programme's duration depends on your role and can range from 2 days to 4 weeks (not always consecutive days).
The programme provides an excellent opportunity for new staff to meet and engage with KMPT’s subject specialists and includes all required training.
The programme may involve some travel to various training venues across Kent and Medway, with the main ones being Canterbury, Maidstone, and Dartford.
New starter bonus
To recognize the value of our nurses and the skills they bring, we offer a New Hire Bonus of £1200 pro rata for Band 5 and 6 nursing staff.
Staff Network Forums
A variety of staff network forums are available to empower, support, and encourage network members and allies, reflecting KMPT values and promoting equality and diversity.
Lease car scheme, Cycle to Work Scheme, the list goes on!
In cases where we receive a high volume of applications for a post, it may be necessary to bring the closing date forward. Please submit your completed application as early as possible to avoid disappointment.
Due to the high volume of applications received, it is not possible to respond individually to your application. Should you not hear from us within six weeks of the vacancy closing, please assume that your application has not been successful.
Probation Period. New employees external to Kent and Medway NHS and Social Care Partnership Trust are subject to a six-month probationary period.
To deliver an effective service it is essential in some of our roles that you are able to travel between work bases in a timely manner.
Production of false or forged documents/qualifications in order to obtain employment is a criminal offence and will be reported to the Police.
Disclosure and Barring Service Check.
Certain roles are subject to criminal record checks called Disclosure and Barring Service (DBS) checks. Therefore, you will be required to submit a completed Disclosure form to the Disclosure and Barring Service.
KMPT are signed up to NHS England's Sexual Safety in Health Care Organisational Charter
KMPT takes a systematic zero-tolerance approach to tackle any unwanted, inappropriate and/or harmful sexual behaviours within the workplace and in our care provision. We are committed to sexual safety which encompasses prevention, support and decisive action against perpetrators. We are committed to keeping you and our patients safe.
Use of AI when writing job applications
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AI cannot truly understand the specific job you're applying for or what makes you a good fit. Therefore, it's crucial to personalise any AI-generated content to accurately reflect your skills, experiences, and aspirations.
Relying solely on AI to write your application may result in generic, impersonal, and potentially inaccurate content. Always review and refine any AI-generated text to ensure it effectively communicates your experience, skills, accomplishments, and aspirations, and demonstrates your suitability for the position.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment
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