**Job Title:** Logistics and Sales Administrator
Opportunity for an organised and flexible administrator to join a growing global business in Essex.
Purpose of the Post
To be responsible for all aspects of logistics and sales administration. This includes being the first point of contact with key customers and ANZCO NZ for order management, shipping details, and information requests. The role aims to support the Logistics, Commercial, and General Managers by handling data management and accuracy of sales and logistics information in customer and ANZCO software systems. The post also involves covering for the Logistics Manager during holidays and travel, and active participation within a small team.
Duties and Tasks
Logistics Administration
* Check the accuracy of import documentation and correct errors with ANZCO NZ.
* Request PINs and coordinate bookings with hauliers.
* Send loadout and weekly shipment reports to customers and handle ad hoc inquiries.
* Update logistics logs with ETAs and dispatch details.
* Backup for the Logistics Manager.
* Manage orders between ANZCO NZ/Itoham Japan and customers for regular programs.
* Input sales data into ANZCO systems and confirm with customers.
* Handle customer-specific sales administration tasks.
* Manage important documents such as specs, certifications, trace requests, and industry data reports.
* Oversee various customer purchasing and supply chain systems.
* Create and distribute stock sheets to the sales team.
* Coordinate onboarding of new customers and form submissions.
General Administration
* Manage office landline communications.
* Packing and couriering product samples.
* Manage holiday calendars, office supplies, and expense filings.
* Potentially take over smaller customer accounts if interested.
Other Duties
* Perform any reasonable duties as assigned by the General Manager, Logistics Manager, or Commercial Manager within your capabilities.
Person Specification
The ideal candidate should be self-motivated, enthusiastic, and possess strong organisational and administrative skills. Attention to detail, ability to work independently, and willingness to contribute to a small team are essential.
Experience
* Knowledge of the industry and current practices (Desirable)
* Experience in logistics or sales administration (Essential)
* Experience in sales (Desirable)
* Proficiency in Microsoft Word, Excel, and Outlook (Essential)
* Ability to prioritise and meet deadlines (Essential)
* Effective communication skills (Essential)
* Flexible work ethic and team player (Essential)
Qualifications
N/A
Additional benefits include a discretionary bonus, health insurance, and a defined contribution pension with optional salary sacrifice and a 5% employer contribution.
Conditions
* Hours: 24 hours per week (flexible on days and hours)
* Holidays: 15 days (based on 25 days per year, FTC)
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