Job title: Secretarial Administrator | Grade: 3 | Employment type: permanent | Hours: full time (35 hours per week) | Starting salary: £30, | Directorate: Client Legal Services | Department: Public Defence Solicitors’ Office | Location: Edinburgh | Closing date: 4 January (23:55)
Job description
We are looking for a well-organised and proactive Secretarial Administrator to join the PDSO Edinburgh office. Reporting to the Network and Systems Coordinator, you will provide high-quality legal administration and casework support to solicitors locally and across the network.
This role is central to ensuring smooth day-to-day operations and supports the delivery of client-centred and trauma-informed legal services.
Key responsibilities include:
· Providing general administrative and casework support
· Maintaining and updating case files
· Audio typing, copy typing and preparing documents
· Reception and client enquiries
· Handling incoming/outgoing mail
· Managing case documents (scanning, photocopying, downloading)
· Diary management
· Processing invoices and requisitions
· Using and monitoring Legal Aid Online (LAOL)
· Assisting with admin tasks delegated by the Network and Systems Coordinator
· Supporting training for new business support staff.
To succeed in this role, you will need:
· Strong communication skills
· Confident IT skills (Microsoft applications)
· High accuracy and attention to detail
· Fast and accurate typing - experience in audio typing using transcription software is highly desirable
· Ability to work independently with good judgement
· Strong organisation and time-management skills
· Excellent customer service
· Understanding of confidentiality and data protection.
For more details about this role and a full list of essential criteria and required competencies, please see the Job Description.
Completed applications should be returned by Sunday, 4 January .