The Office Manager is responsible for overseeing and coordinating the daily operations of the office to ensure a smooth and efficient work environment. This role includes managing office supplies, supervising administrative staff, handling office correspondence, and supporting the executive team. The Office Manager also plays a key role in maintaining office systems, organising schedules, and assisting with the implementation of office policies and procedures. JOB CONTENT Key responsibilities: General Office Management: • Oversee the daily operations of the office to ensure a smooth and productive work environment. • Manage office supplies, equipment, and facilities to ensure the office is fully equipped and operational. • Liaise with vendors and service providers to maintain office functionality and negotiate cost-effective solutions. Travel Management: • Coordinate travel arrangements for staff, including booking hotels, flights, and train tickets at the most cost-effective rates. • Ensure travel itineraries and logistics are well-organized, communicating details to employees ahead of travel. • Process and maintain records of travel expenses in line with company policies. Fuel Card Allocation & Reporting: • Allocate fuel cards to employees and track usage. • Prepare regular reports on fuel card usage, ensuring compliance with company policies and budget guidelines. Ordering Equipment & Supplies: • Order office equipment, furniture, and supplies as needed, ensuring that purchases are made cost-effectively and in a timely manner. • Maintain an inventory of office supplies and equipment, managing restocking when required. New Starter Process: • Support the onboarding process for new starters, ensuring all necessary equipment and documentation are prepared in advance. • Assist with setting up email accounts, workstations, and providing initial company information to new employees. Email Signatures: • Create and maintain standardized email signatures for all employees, ensuring consistency across all communications. Expense Management: • Support the expense submission and approval process through SageHR, ensuring accuracy and adherence to company policies. • Assist employees with any queries related to expense claims and travel reimbursements. Administrative Support: • Provide general administrative support, including answering queries, managing office correspondence, and assisting with any other duties as required by the team or management. • Answer incoming calls promptly and professionally, directing them to the appropriate department or individual. • Handle customer and client inquiries efficiently, providing accurate information and resolving issues when possible. SKILLS & QUALIFICATIONS Experience: • Proven experience as an Office Manager or in a similar administrative role. • Previous experience with travel bookings and expense management is advantageous. Skills: • Strong organizational and multitasking skills. • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience HR systems is a plus. • Excellent communication skills, both written and verbal. • Ability to manage multiple tasks simultaneously and meet deadlines. • Attention to detail and problem-solving skills. • Ability to work independently as well as part of a team