Main duties Senior Medical Secretary To deal with incoming mail and all of the Consultants correspondence. Including generating own correspondence as agreed with the Consultant To input information onto computers for clinical audit To type discharge summaries, clinic letters and any other official correspondence including medical reports and complaint responses from audiotapes. To undertake copy typing as required. To arrange meetings and maintain the Consultants Diary To prepare material for meetings and training sessions as requested To attend meetings and take the minutes.
To handle enquiries from patients, relatives, GPs, other hospitals and Consultants, initiating appropriate responses To process GP referral letters and arrange outpatient appointments and domiciliary visits To review the Patient Target List with Consultant to ensure that patients are seen within the current National time-scales and take responsibility for initiating extra operating lists, seeking authorisation from the Directorate Management team when necessary. To arrange for patients to be put on the waiting lists, including theatres and make minor changes to the waiting list for subsequent approval by the Consultant. To provide training and supervision for any junior or temporary secretaries allocated to the speciality To receive investigation reports drawing the Consultants attention to same and taking any necessary follow-up action To maintain patients records in a manner acceptable to the Trust. To liaise with Health Records, Outpatients, Radiology and other relevant internal and external departments with regard to patient care To ensure that Consultants absence is promptly communicated to all relevant people and departments To ensure that cover is provided for other secretaries during periods of absence through holiday or sickness Outpatient appointments and waiting lists are computerised.
The post holder will need to liaise with the appropriate manager of the systems and comply will Trust policies. General Responsibilities To take an active part in team meetings, sharing information and raising issues relating to quality or areas for improvement, and suggesting possible solutions. To order stationery and report faults with equipment To observe absolute confidentiality of all information obtained in the course of your work To report any accident or untoward incidents or complaints. To act always in a manner which will promote a good image of the department.
To undertake other duties commensurate with the post and grade as requested by the Directorate Manager or Consultants within the constraints of the existing workload.