Location: Hook- Hampshire (Hybrid – 3 days per week in office)
Salary: Up to £40,000 per annum
Reports to: Chief Executive Officer (CEO)
Overview: We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO and Senior Leadership Team. This is a pivotal role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities within a fast-paced business environment.
The successful candidate will act as a trusted partner to the executive team, ensuring the smooth coordination of schedules, meetings, communications, travel arrangements, and key business activities.
Key Responsibilities:
Provide full administrative support to the CEO and Senior Leadership Team.
Manage complex diaries, calendars, and appointments, ensuring efficient use of executive time.
Coordinate and prioritise incoming communications, including emails, calls, and correspondence.
Prepare and distribute documentation, presentations, reports, and briefing materials.
Organise and coordinate meetings, conferences, workshops, and company events
Prepare agendas and supporting documentation
Attend meetings where required, take accurate minutes, and track follow-up actions.
Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
Ensure travel arrangements are cost-effective and aligned with company policy.
Assist with business projects, research activities, and ad hoc initiatives.
Monitor deadlines and help executives prioritise workloads and commitments.
Process expenses and support financial administration activities.
Ensure records and documentation are organised and up to date.
Build effective working relationships across the business.
Handle sensitive and confidential information with the utmost discretion. Skills & Experience
Previous experience as an Executive Assistant, Personal Assistant, or similar senior administrative role.
Experience supporting senior executives in a corporate environment.
Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
Excellent organisational, prioritisation, and time-management skills.
Strong written and verbal communication abilities.
High level of accuracy and attention to detail.
Ability to work independently and manage multiple competing priorities. Personal Attributes
Trustworthy and discreet when handling confidential information.
Calm and composed under pressure.
Solutions-focused with a proactive mindset. Benefits
Competitive salary up to £40,000 per annum
Performance-related bonus scheme
25 days annual leave, increasing with length of service
Company pension scheme
Private medical and dental insurance (following successful completion of probation)
Length of service recognition vouchers
Specsavers eye-care vouchers
Income protection scheme
Life assurance cover
Hybrid working arrangement (3 days per week in office)