We’re a small charity with a big heart and a big vision
Our Charity
Sidmouth Hospice at Home is the charity funded, specialist hospice service for the Sidmouth & Sid Valley community, providing end of life care to patients in the comfort of home. The charity fully funds a team of specialist Palliative Care Nurses, a range of support services, Wellbeing Centre, Information Hub, and small, dedicated charity team. Sidmouth Hospice at Home is currently celebrating 40 years of service to the Sid Valley.
Finance Assistant day to day responsibilities to include: -
CEO/General administrative Support
• Joint point of contact for external email and telephone enquiries.
• Incoming post
• Support the CEO with the preparation of papers for Trustee meetings and taking minutes
Income (Work closely with the Head of Community Engagement)
• Ensure full accuracy and integrity of the data input into the Accounts systems.
• Ensure all income from donors is reconciled in a timely manner and banked.
• Cheques – Scan using the bank app,
• Ensure income from community events and retail outlets using collection tins are reconciled in a timely manner and banked.
• Direct donations and receipts received into Bank account, Record Bank Income onto a spreadsheet in preparation for the Head of Community Engagement to enter into the CRM system.
• Online giving platforms – Export and reconcile the donors receipt using downloads from the online giving platforms in preparation for the Head of Community Engagement to enter into the CRM system
• Gift Aid – Check required form is completed as per current Gift Aid requirements raise any queries with the Head of Community Engagement
Petty Cash
• Reconcile floats monthly, enter expenses into XERO and reconcile
Purchase Ledger
Accounting system XERO, Dext used to process invoices and expenses
• Process Invoices for online Payment – Weekly
• Download & Scan Invoices – Via DEXT– Reconcile bank payment in XERO
• Process volunteer and staff expenses –via DEXT system – Reconcile bank payment in XERO
• Reconcile supplier statements and solve queries as they arise.
• Supplier Contact Management – Maintain and keep an up-to-date supplier database
• Overseeing utility bills and other overhead costs.
• Run monthly reports in XERO – Aged payables and Account Transactions ensuring accurate record management.
• Run end of year reports, ensuring all outstanding queries are solved.
• VAT reclaim – Maintain a vat manual record using download information from XERO into a excel spreadsheet and upload the claim to HMRC half yearly.
• Assist with Depreciation, accrual & prepayment, quarterly and end of year accounting records.
Nominal Ledger
• Bank Account Reconciliation- XERO
GDPR
• Maintain strict confidentiality at all times.
• Ensure filing systems and office procedures are GDPR compliant and meet current accounting and charity requirements.
Facilities Management
• Oversee the utility contracts
• Order general office stationery supplies including consumables.
General
• Undertake any other duties as reasonably required to ensure the successful operation of the charity.
• Attend team meetings
PERSON SPECIFICATION
Experience
• Experience of working in a financial environment
• A proven background working in an accounting administrative role where there has been a strong focus on the purchase ledger function
• Experience of developing procedures and processes as well as providing a breadth of office support to various functions.
• Experience of using an accounting software package such as XERO
• Experience of using an automation computer-based package for processing invoices and expenses DEXT
Skills, Knowledge and Understanding
• Knowledge of running a purchase ledger function would be an advantage.
• Data management including data protection and confidentiality
• High level of computer skills including Microsoft office software (Excel, Word & Outlook, accounting software)
• Effective interpersonal and communication skills
• Strong organisational and time-management skills, can manage own time effectively to meet financial deadlines
Education and Qualifications
• AAT -Bookkeeping
Disposition and Attributes
• Ability to plan and develop efficient and effective systems
• A flexible and adaptable approach to work
• A calm, professional manner
• Empathy, sensitivity & confidentiality
• Teamwork- Quickly builds rapport and establishes relationships with others
• Motivation - Demonstrates a positive attitude and takes responsibility for their own actions
Please send your CV with introductory email FAO Caroline Sparks to by 12 noon Monday 8th September 2025.