UTA is seeking a General Assistant to support across the Music department in our London office. Reporting into the Music Operations Manager, youll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows. Youll provide desk cover when Agents Assistants are on leave, and will receive all‑round training in the administrative responsibilities of an Assistant.
Responsibilities
* Scheduling meetings – organising meetings with promoters
* Managing roster grids – keeping London office roster information up to date
* Managing contact lists – keeping documents such as All Agents List up to date
* Finance – prepare weekly outstanding payment reports, and work with agents, assistants, and the finance team to track and chase deposits and final balance payments
* Updating show lists – compiling London show list on a weekly basis
* Enquiries – dealing with enquiries as they come in via email or phone
* Ticket figures – checking ticket figures and sending to management
* Managing guest list – managing festival and headline show guest list requests
* Support ideas – collate internal and external support suggestions, including for other agencies when requested
* Event assistance – help organise UTA presence at events such as IFF and TGE
* Contracts – contract shows quickly, accurately and efficiently
* Immigration – file for immigration forms, including Certificates of Sponsorship for UK bands, and assist management with immigration needs and documentation for touring parties
* Meeting minutes – take notes on calls as and when requested
* Desk cover – provide desk cover when Agents Assistants are on leave
* Support – provide daily ad‑hoc support to agents and assistants, when approved by Operations Manager
Qualifications
* General understanding of current music industry and the nature of a talent agency
* Excellent verbal and written communication skills
* Excellent organizational skills
* Ability to prioritize a busy workload
* Ability to develop business relationships
* Previous experience in a related field is desirable
Benefits
* A competitive salary
* A benefits package to support your wellbeing, including private medical insurance
* The unique and exciting opportunity to work at one of the leading global entertainment companies
* The opportunity to work in an inclusive and diverse company culture
UTA unites ideas, opportunities and talent. The company represents some of the worlds most iconic, barrier‑breaking artists, creators and changemakers – from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTAs business spans talent representation, content production, as well as strategic advisory and marketing work with some of the worlds biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.
If you require us to make any adjustments throughout the interview process to meet your needs, please let us know.
We encourage applications from all people with relevant experience and skills and are determined to ensure that no person receives less favourable treatment because of age, sexual orientation, gender identity, marital status, nationality race, ethnicity, religion or belief, disability, or caring responsibilities. UTA seeks the innovators, the entrepreneurs, the talented, the creative, the thoughtful, and the passionate.
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