Job Summary
An exciting opportunity has arisen for a Procurement Manager to join the NUPAS team on a full-time permanent basis. The role is office based at our premises in Manchester City Centre, with an expectation to travel nationally as required.
Main Duties of the Job
To source pharmaceutical and medical consumables in line with budgetary constraints on behalf of the Organisation, including supplier sourcing, relationship building, negotiation and processing of formal quotations.
To have an awareness of supplier lead times and address any delays proactively.
To plan and forecast demand together with regional managers to prevent overstocking and running out-of-stock (OOS), monitoring market demand and supply trends closely for any price and availability shift.
To develop robust processes based on Corporate Governance and the Scheme of Delegation to ensure accurate records with proper audit trails on the purchasing system.
To liaise with Regional Clinical Leads to ensure timely delivery of goods crucial to operations and delegate inventory tasks as required.
To ensure clinics have the knowledge to manage and account for stock transfers between clinics.
To develop an effective and user‑friendly inventory management system together with regional clinical leads to ensure that clinical stock and consumables are properly logged and accounted for at all times.
To develop processes and frameworks to enable clinics to compile and maintain accurate records of quantity, type and value of supplies stocked by regional clinicians.
To educate regional clinicians on the importance of maintaining accurate stock records.
To lead monthly stock counting and reporting (including central warehouse) and ensure all stock‑count records have been inputted to the stock control system accurately.
To reconcile monthly usage with activity performance to check and challenge any potential mis‑counting.
To develop processes to troubleshoot stock discrepancies and conduct root‑cause analysis.
To identify slow‑moving and potentially redundant stock, prepare lists of depleted items and recommend regular surveys for defective or unusable items.
To establish stock‑holding KPIs that drive storage cost reductions, identify principal areas of waste generation and implement solutions to minimise or remove them.
To produce monthly reports for finance (e.g., GRNI, transfer and closing stock) and procurement reports for monitoring purposes (e.g., stock lists, price lists, shortages).
To work with senior clinical leads and quality leads for medical equipment purchase and maintenance management and to manage the central warehouse ensuring high standards of tidiness and cleanliness.
To line‑manage team members and ensure consistent high performance in daily operation.
To own purchasing and stock control systems and maintain high standards of data quality and information accuracy (supplier information, invoices, pricing).
To highlight Health and Safety storage practice improvements to Regional Managers and the Quality Team.
To undertake any other duties and responsibilities commensurate with the level of the post and/or deemed within your capabilities.
To work in harmony with all team members, including those in different regional groups, and communicate in an open and courteous manner with colleagues, clients, visitors, referring agencies and contractors.
Support a woman’s right to request an abortion within the UK legal framework.
To maintain and improve standards of work through training, attending courses and keeping up to date with technical information.
About Us
The post holder will ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of the Health and Social Care Act 2012 for Improving Patient Experience. All staff are required to adhere to the principles of patient‑centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty. In support of the NUPAS Visions & Values, the post holder will treat everyone fairly and acknowledge and value difference.
Person Specification
Experience – Essential
* Experience in procurement in a healthcare setting, specifically purchasing of pharmaceuticals / medical supplies & devices.
Experience – Desirable
* Continuing Professional Development.
Skills & Knowledge – Essential
* Excellent interpersonal skills and capability to build effective and respectful relationships with others.
* Confident in leading commercial negotiation with good understanding of market demand and supply trends.
* Excellent organisational skills and ability to prioritise in an uncertain, complex and fast‑paced environment with frequently changing demands.
* Confident stock control and purchase order system user.
* Excellent written and verbal communication skills, also Excel and data analysis skills.
Skills & Knowledge – Desirable
* Experience in Sage 200 stock control and purchase order function.
Qualifications – Essential
* Comprehensive procurement experience including purchasing and contracting.
* Experience in leading continuous efficiency improvement in procurement.
* Experience in establishing robust procurement function and policy.
* Managerial experience in procurement setting.
* Educated to degree level or equivalent level 5.
Qualifications – Desirable
* CIPS Level 3.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and therefore a submission for Disclosure to the Disclosure and Barring Service (formerly known as CRB) is required to check for any previous criminal convictions.
Employer Details
Employer name: NUPAS Ltd
Address: 79 Newton Street, Manchester, M1 1EX
Employer's website: https://www.nupas.co.uk
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