Executive Assistant
Location: Plymouth City Centre (Hybrid - 1 day per week in the office, more if preferred)
Salary: £30,000 - £35,000 per annum
Hours: 37 hours per week (Monday-Friday, flexible working available)
Contract: 6-month initially with strong potential to become permanent
Start Date: ASAP
About the Role
We are seeking a highly organised and proactive Executive Assistant on behalf of our client to provide comprehensive support to the Chief Executive and Executive Leadership Team (ELT). This is a pivotal role, ensuring the smooth running of executive operations, governance processes, and key organisational activities.
This is an excellent opportunity for an experienced EA who thrives in a fast-paced environment and enjoys working at a senior level with a high degree of autonomy.
Key Responsibilities
Executive Support
* Provide high-level administrative support to the CEO and ELT, including complex diary management
* Coordinate meetings, events, and travel arrangements
* Prepare briefings, presentations, and formal communications
* Act as the first point of contact for the CEO, managing correspondence and enquiries
* Maintain and oversee organisational calendars and scheduling
Governance & Board Support
* Organise and support Board and Committee meetings (agenda preparation, minute-taking, action tracking)
* Coordinate Board papers and ensure timely distribution
* Maintain governance documentation and Board portals
* Support compliance with Companies House, Charity Commission, and other regulatory requirements
* Assist with trustee appointments, inductions, and Board development
ELT Coordination
* Coordinate ELT meetings, including agendas, minutes, and follow-up actions
* Monitor progress against organisational priorities and workplans
* Support cross-functional communication and project coordination
Wider Administration
* Support organisation-wide events and key business activities
* Maintain accurate records, reports, and documentation
* Assist with ongoing projects and business improvements
About You
Essential Skills & Experience
* Experience providing executive or senior-level administrative support
* Exceptional organisational and diary management skills
* Experience preparing agendas, taking minutes, and managing action logs
* Strong ability to handle confidential information with discretion and professionalism
* Excellent written and verbal communication skills
* Advanced IT skills, including Microsoft Office and digital collaboration tools
* Confidence using AI-assisted tools to improve efficiency
* Comfortable working in a hybrid/remote environment
Desirable
* Experience within a charity, not-for-profit, or public sector organisation
* Understanding of governance and regulatory requirements
* Experience supporting Boards or senior leadership teams
Personal Attributes
* Proactive, self-motivated, and able to work independently
* Calm, adaptable, and able to manage competing priorities
* Strong attention to detail and commitment to quality
* Collaborative, with excellent interpersonal skills
* Professional and credible, with the ability to build trusted relationships
Benefits
* Hybrid working with flexibility to suit your lifestyle
* Opportunity to work closely with senior leadership and influence organisational effectiveness
* Varied and impactful role within a purpose-driven environment
* Potential for a long-term, permanent opportunity
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