Wood is recruiting for a Document Controller to join its Process & Energy team, focusing on collection, distribution, retention and archiving of documents through Electronic Document Management Systems (EDMS) and work processes on large scale EPCm projects within various Onshore industries including Oil & Energy, Petrochemical, Life Sciences and others.
This is a permanent staff role based within our Glasgow office where we recognise the value of hybrid working.
Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients.
The Role
As a Document Controller, you will ensure all technical engineering documentation, supplier and third-party associated with the assigned project scope is registered, filed, transmitted and archived in compliance with document management procedures.
What we can offer
1. Meaningful and interesting projects delivered to leaders of industry across emerging energy sectors
2. Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant
3. Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business
4. Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
5. Flexible benefits package ; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
6. Commitment to continued professional development; development plans that are tailored to your individual needs and interests
7. Global connections : join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
8. Register and transmit internal, supplier, third-party and client documentation for the project
9. Check documentation to ensure that formats comply with company and client requirements
10. Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
11. Ensure all project documentation is imported into the EDMS and filed accordingly
12. Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
13. Archiving and retrieval of historical documentation
14. Assist and provide assistance to Wood personnel with respect to any EDMS queries
15. Quality check of all documentation prior to issuing / transmitting to client
16. Responsible for the handling of requests for new document numbers
17. Scanning, printing and copying of project documentation where required
18. Process and record accurately all technical documentation in accordance with agreed procedures
19. Ensure that electronic record files as required are maintained in good order to comply with QA requirements
20. Run document control reports (if available and required) from the applied company or project EDMS
21. Ensure document management procedures satisfy project, client and regulatory requirements
22. Independently handle all aspects of Project documentation utilising various document control practices and EDMS
23. Monitor progress of in-house and Client reviews of technical data
24. Contribute to compilation of final project dossiers, as-built portfolios and archiving
25. Establish a systematic and comprehensive project filing system
26. Produce exception reports, comment overdue reports and any other reports for Project Management review
27. Maintenance of the project’s document storage structure
28. Knowledge of MS Office
29. Knowledge of SharePoint / Documentum / FusionLive / ProjectWise or similar EDMS
30. Knowledge of Adobe
31. Communication skills - both written and verbal
32. Skills in word processing, spreadsheets, database applications and Electronic Document Management Systems
Personal attributes:
33. Excellent organisational skills and a logical and ordered approach
34. Effective communication and interpersonal skills
35. Strong team player
36. Ability to work in a high - pressure environment, paying strict attention to detail and ensure the accuracy of the outputs