Company Overview:
AMS Group is a UK-based accounting and advisory firm focussed on client satisfaction through dedicated relationship managers that become a unified point of contact across specialist delivery teams within accounting, tax advisory, advisory, consultancy, legal, and wealth. The firm supports businesses at all stages of growth, with a focus on personalised service, innovation, and strategic insight.
We've achieved 36% year on year growth in revenue, we now employ over 265 employees, with an average client satisfaction score of 98%. We are looking to increase our growth trajectory throughout 2025 and beyond. We are seeking an Admin Assistant to join our team on a Full Time Basis.
The role
* Draft, format, and proofread a wide range of legal and business documents—including correspondence, contracts, meeting notes, and reports—for fee earners, ensuring accuracy, consistency, and confidentiality.
* Answer incoming calls with professionalism, take clear and concise messages, and relay them promptly. Proactively redirect callers to appropriate departments or personnel to ensure smooth communication flow.
* Filter and transfer calls to the relevant team members, maintaining a courteous and efficient approach that reflects the firm’s standards of client care.
* Organize and schedule meetings for fee earners based on their availability and priorities, including booking rooms, sending calendar invites, and preparing necessary documentation.
* Monitor and manage fee earners’ inboxes and calendars, flagging urgent requests, organising workflows, and ensuring key deadlines and appointments are met.
* Welcome clients and visitors in a warm and professional manner, ensuring the reception area is well-presented and providing assistance as needed during their visit.
* Scan hardcopy records, incoming post, and client files for digital archiving, maintaining accurate documentation in line with firm policies and GDPR requirements.
* Sort, scan, and distribute incoming mail to the relevant departments. Manage the preparation and dispatch of outgoing mail, including timely trips to the post office when required.
* Scanning the post and taking it to the post office
* Performing various ad hoc administrative / secretarial duties with efficiency as and when required
* Oversee the redirection of incoming and outgoing mail to ensure timely and accurate delivery across departments or to external stakeholders.
* Scan and digitally archive confidential documents and client files, maintaining meticulous records in line with data protection policies.
* Monitor and manage inventory of office stationery and consumables, placing orders as needed to support uninterrupted operations.
* Receive and log client records upon arrival, ensuring accurate documentation and secure storage for easy retrieval.
* Organize the safe booking out of client records to internal teams or external parties, maintaining detailed tracking to prevent loss or delays.
Skills and experience required:
* Proven admin experience in professional office environment, preferably within accountancy.
* Excellent typing skills
* Strong communication skills, verbal and written with a professional phone manner.
* Proficiency managing calendars and emails, including scheduling meetings and prioritizing tasks for multiple team members
* Excellent attention to detail, particularly in proofreading documents, logging records, and maintaining accurate tracking systems
* Competent in scanning, archiving and document management systems with basic IT skills and experience using office software.
* Ability to handle ad hoc tasks and adapt to changing priorities, working independantly as well as being part of a team.
Salary & Benefits
* Salary of circa £23,500
* 23 days annual leave, rising with length of service
* Birthday off
* Health cash plan (after probation)
* Cycle to work scheme
* Enhanced parental pay based on length of service
* Company sick pay
* Perkbox membership
* Company pension scheme
AMS Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees