Are you a highly organised and proactive individual with a keen eye for detail? We're seeking a dedicated Administrator to provide essential support, ensuring the smooth and efficient running of office operations for a busy maintenance team. This role is perfect for someone who thrives in a busy environment and enjoys being the backbone of a team.
What You'll Be DoingAs an Administrator, you'll be involved in a wide range of tasks crucial to our daily operations.
Your responsibilities will typically include:
1. Office Management: Managing general office duties such as handling iing calls, managing correspondence (emails and post), and maintaining office supplies and equipment.
2. Data & Record Keeping: Accurately inputting, updating, and maintaining various databases, records, and filing systems (both digital and physical).
3. Document Preparation: Creating, formatting, and editing a variety of documents, reports, presentations, and spreadsheets using Microsoft Office Suite.
4. Scheduling & Coordination: Managing diaries, scheduling appointments, coordinating meetings, and arranging travel logistics as required.
5. Support & Assistance: Providing direct administrative support to specific departments or team members, assisting with projects, and undertaking other ad-hoc duties as needed.
6. Financial Administration (Optional, depending on role): Processing invoices, managing petty cash, or assisting with basic financial record-keeping.
Key Skills NeededTo excel in this role, you'll need a strongbination of organisational prowess,munication abilities, and technical skills:
7. Exceptional Organisation: Ability to manage multiple tasks, prioritise effectively, and maintain systematic records.
8. Time Management: Efficiently manage your workload, meet deadlines, and adapt to changing priorities.
9. Attention to Detail: Meticulous accuracy in all administrative tasks, data entry, and document preparation.
10. Clearmunication: Excellent verbal and writtenmunication skills for interacting with diverse individuals professionally.
11. Microsoft Office Suite: Strongmand of Word, Excel, Outlook, and PowerPoint for various administrative tasks.
12. Data Entry & Database Management: Experience with entering data accurately and maintaining information systems.